Human Resources Generalist

DEFINITION 

The Human Resources Generalist provides support to district employees from first application to end of employment. This position plays an important role in recruiting and retaining quality employees, positively supporting all district staff, and orienting employees to district culture. This position is a member of the district Human Resources team, working to ensure smooth daily operations, positive experiences for staff, and maintaining the highest level of confidentiality. 

The district's three HR Generalists work on behalf of all employees, but each specializes in a different subset of staff: certified staff, classified staff, and guest teachers.  This position directly supports teachers and administrators.

SUPERVISION RECEIVED

Receives direct supervision from the Chief of Human Resources.

PRIMARY DUTIES 

General Human Resources Department Tasks:

1. Support district staff with human resources needs while providing quality, accurate, timely, and positive customer service.
2. Manage multiple databases and systems to track employee data, including entering data, maintaining and generating reports from the HR database; inputting necessary personnel and payroll information into the system for payroll; advising payroll of all changes in employee status.
3. Support hiring managers through the hiring process, including serving as a recruitment expert and information resource, calculating wages, and discussing total compensation.
4. Ensure that critical HR functions, particularly relating to hiring and employment, occur in a timely and accurate manner and make recommendations for process improvements to continuously improve efficiency and customer service.
5. Maintain personnel files and related documents in compliance with state and federal laws and district policies including paper and electronic files, I-9 forms, and employee medical files.
6. Assist with the day-to-day efficient operation of the HR office.
7. Store and release personnel information in completing employment verification requests, background checks, and legal records requests according to district policy and in compliance with the law.
8. Compile and submit required State and Federal reports in an accurate and timely manner as assigned.
9. Advise building administration and other directors/supervisors regarding human resource issues including policies, procedures, legal requirements and past practices.
10. Represent the Human Resources team at district-wide, individual school, and community special events.

Recruitment and Employment:

1. Coordinate recruiting efforts by posting and advertising vacancies in accordance with policy.
2. Assist in the development and creation of the district's recruitment materials.
3. Attend local and out of state recruitment fairs as appropriate, representing the district with a focus on employment highlights to attract candidates to apply for open vacancies.
4. Make salary placement determinations based on district policies and procedures.
5. Conduct new employee orientations.
6. Assist in the coordination of employee housing for new and existing employees.
7. Ensure that all new employees have ID badges.
8. Within compliance, manage and process all necessary new employee paperwork through the HRIS system in an accurate and timely manner.
9. Work closely with the payroll specialist and correct errors as identified.
10. Process all personnel change of status paperwork and submit to the payroll department in an accurate and timely manner.
11. Provide employees with annual notification of salary and assignment details. May include the annual issuance of employment contracts for certified staff and contract riders.
12. Conduct exit surveys or exit interviews for all appropriate individuals ending employment.
13. Manage the certified staff education salary advancement process including processing and filing paperwork, entering data into the HRIS system and issuing mid-year contract riders.
14. Monitor and verify the current licensure of all professional staff through the Colorado Dept of Education and ensure compliance with the "ESSA" and educator licensing requirements.
15. Coordinate hiring of visa-dependent workers (including H1B and Perm Visa applications) and ensure compli