Fiscal Administrative Assistant

Description

Purpose:

To effectively, efficiently and confidentially assist with the daily operation of AIM Services' Fiscal Department by providing both administrative and clerical support. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Fiscal Department you support.

Essential Functions:

• Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others.
• To assist with department specific mail distribution, confidentially and accurately, as necessary.
• Any and all other related duties as requested and required.
• Front Desk coverage as requested.

Qualifications:

• High School diploma required, Associate’s Degree preferred.
• Accounts Payable experience preferred
• Ability to accurately and timely perform data entry and filing duties.
• Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality.
• Ability to organize and prioritize work; uses time efficiently.
• Ability to work independently
• Ability to maintain confidentiality.
• Strong typing and computer skills.
• Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Excel preferred.
• Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
• Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills.
• Excellent organizational, time management, and interpersonal skills, as well as attention to detail.
• Adherence to Agency policies including Attendance Policy, this is not a remote position.
• Valid NYS Driver’s License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.

Requirements

Physical/Cognitive Requirements:

• Ability to maintain a high level of professionalism and confidentiality. Ability to remain calm in stressful or demanding situations.
• Sitting for extended periods of time.
• Use of computer, and/or writing for extended periods of time..
• Ability to perform multiple tasks.