Executive Assistant

Company Description

WD is building the infrastructure behind the AI-driven data economy.

As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.

We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.

This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.

We’re looking for people who want to build, solve, and operate at that level.

Join us and let’s shape the future of data.

Job Description

We are seeking a highly skilled Executive Assistant (EA) to support a Vice President. This role is a trusted partner to the VP and his collective leadership team, ensuring the smooth and effective operation of the VP’s office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality.

The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the Leadership Team.

Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.

Essential Duties & Responsibilities

Executive Support & Calendar Management

• Manage an intricate, global calendar; ensure the VP’s time aligns with strategic priorities.
• Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
• Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.

Communication & Briefing Preparation

• Serve as the primary contact for the VP’s office, ensuring clear, timely communication with internal teams and external partners.
• Partner with Communications to prepare briefing documents, talking points, and business trip packets.
• Triage and respond to inquiries; route routine matters to appropriate owners.

Operational & Administrative Excellence

• Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools.
• Maintain organized documentation, collaboration sites, and executive workflows.
• Work effectively across WD’s global EA community, establishing and maintaining strong working relationships

Qualifications

Required Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting VP-level or above executives
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, OneNote)
• Experience with Concur (expense management) and Workday (HR systems)
• Demonstrated ability to manage complex, multi-time-zone calendars independently
• Strong written and verbal communication skills with a high attention to detail
• Proven ability to handle confidential and sensitive information with professionalism and discretion
• Excellent organizational, prioritization, and problem-solving skills

Preferred Qualifications

• Experience supporting a VP in a global technology or Fortune 500 company
• Familiarity with Confluence, ServiceNow, or project management tools
• Experience with event planning and executive offsite coordination
• Bachelor's degree in Business Administration or a related field

Additional Information

WD is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran st