Sr. Coordinator, Production Services

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We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

 

Overview and Responsibilities

The Production & Studio Operations team is seeking a highly motivated Sr. Coordinator to support both the production sales and operations teams on the Hollywood Lot. The Production Services team serves as a liaison to production clients utilizing the 29 sound stages and New York backlot, across all genres and stages of production.

This role is responsible for handling day-to-day scheduling and coordination across multiple productions and backlot teams to ensure smooth operations. Please note that this is an administrative, corporate position and not a production office role.

 

Responsibilities to include, but not limited to:

• Support the SVP with calendar management, expense reports, rolling calls, and general administrative tasks
• Manage calendars for sound stages and studio lot locations, identify conflicts, and update production holds
• Troubleshoot issues and advocate on behalf of production to ensure the efficient execution of production needs
• Serve as an on-set liaison between productions and studio service departments, as needed
• Screen phone calls and emails related to production inquiries and elevate appropriately
• Manage on lot wardrobe spaces, ensuring they are kept in excellent condition and providing support throughout rental terms
• Manage reservations for shared production spaces, such as conference rooms and multi-purpose rooms
• Track Production support space allocations
• Process a high volume of facility license agreements, obtain signature, and organize documents for accessibility across teams
• Perform weekly billing in multiple systems
• Oversee the full procurement process, including purchase order creation and processing
• Communicate and track key contractual details to multiple stakeholders on a weekly basis
• Draft copy for notices, internal and external documents, capital forms, and presentations

 

Basic Qualifications:

• Strong proficiency using Word, Outlook, Excel, and Adobe Acrobat Pro.
• Bachelor's degree, desired
• 2+ years industry related experience, preferred
• Valid Driver License

 

Additional Qualifications:

• Detail oriented, organized, excellent interpersonal skills
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts (including production staff, outside vendors and partner company representatives) and senior management
• Adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
• Ability to work a flexible schedule, including nights and weekends
• Knowledge of union jurisdictions in relation to job duties and responsibilities
• Knowledge of the production process, including but not limited to single camera television, multi-cam, features, commercials, music videos and special events
• Previous experience with Xytech, desired.

 

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with