Business Operations Coordinator - Candler School of Theology

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Description

JOB DESCRIPTION:

• Supports business operations and performs routine and moderately complex office tasks, including but not limited to, proofreading, editing and preparing correspondence, reports, manuscripts, and other documents; monitoring expense accounts; maintaining calendars and coordinating meetings and special events.
• Gathers and review incoming correspondence and prepares outgoing correspondence for manager's review and distributes mail for the Finance & Administration department.
• Processes human resources and payroll transactions.
• Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
• Serves as the Emory Express/purchasing contact and expense report proxy for faculty and staff.
• May initiate orders and receive shipments of equipment and supplies.
• Provides administrative support for human resources activities including I9 verification and student employment.
• Generates, reviews and processes purchase orders and invoices.
• Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status.
• Assists in the preparation and monitoring of departmental budgets.

Business Operations:

• Support the Chief Business Officer and Candler’s Finance and Administration team including monitoring expense accounts, maintaining calendars, and coordinating meetings and special events.
• May assist in the preparation and monitoring of departmental budgets.
• Review and process internal and external payment requests for Finance and Administration team.
• Acts as proxy for faculty requiring assistance with entering expense reports into the Compass Financial System.
• Prepare requests for general and/or travel reimbursements for Candler staff and students.
• Review and process purchase order and invoice information into the Emory Express procurement system for the Dean’s Office team or staff and others, as required.
• Properly evaluate travel expense policies at both Emory and Candler when processing and reviewing expense reports for faculty.
• Resolve vendor-related questions pertaining to invoices/charges and follow up on cancelled or delayed deliveries.
• Manage and update the Candler Finance and Administration web page on the Candler intranet.
• Prepare departmental communications.
• Utilize database management, word processing, spreadsheet and/or other computer applications.

Human Resource Operations:

• Provide administrative support for human resources activities including I-9 employment verification.
• Work collaboratively with the Director of Business and Finance to onboard student employees and manage the student employment hiring process.
• Conduct student employment training for students and supervisors.
• Conduct new employee orientation for new faculty and staff.
• Assist in creating/updating departmental position descriptions.
• Assist in human resources related education/training efforts within the department.
• Provide information and answer routine inquiries concerning Human Resources and organizational policies and procedures.
• Process human resources and payroll transactions.
• Create new faculty and staff files reflecting new hires.
• Interview and train work study students, as needed.
• Serve as the Human Resource Representative and attends HR representative meetings for the school.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, communications or a related field and two years of office administration, project management and/or budget management experience OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS:

• Experience processing payroll transactions.
• Outstanding data management, administrative, organizational, and interpersonal skills.
• Strong attention to detail.
• Excellent computer skills including Excel and computer database management.
• Knowledge of PeopleSoft or similar HRIS.
• Must be willing to learn and implement new technologies to enhance task performance.
• Excellent English and oral written communication skills.
• Ability to initiate and follow-through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team and balance compe