Administrative Secretary Hybrid/Remote

POSITION ANNOUNCEMENT 

POSITION:                 Administrative Secretary – Administration (Full-Time Position)

CLOSING DATE:       Position Immediately Available and Closed When Filled

LOCATION:               Hybrid/Remote – Fort Worth, Texas

OVERVIEW: Legal Aid of NorthWest Texas (LANWT) seeks an experienced Administrative Secretary to provide secretarial and administrative support to the Deputy Director, Directors of Litigation and senior Administrative staff within the Administrative office.

DESCRIPTION: LANWT is a non-profit public interest law firm that provides high-quality free civil legal services to low-income persons in 114 counties in North and West Texas.

DUTIES AND RESPONSIBILITIES: The Administrative Secretary will provide high-level administrative and clerical support by conducting research, preparing statistical reports, handling information requests, assisting with ongoing projects, preparing correspondence, assisting in case-related matters, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Secretary is responsible for handling all administrative tasks in a responsible and confidential nature. Other responsibilities include:

• Work collaboratively with the Chief Executive Officer (CEO), Deputy Director, Directors of Litigation, senior-level management, LANWT branch management and staff, various community stakeholders, and clients.
• Provide general administrative support to include answering phones, distributing mail, ordering supplies, and scheduling meetings and interviews.
• Prepare correspondence, reports, documents and spreadsheets using Microsoft Office applications.
• Organize and maintain files, documents and records.
• Coordinate and administer the management calendar.
• Plan, schedule and coordinate events, conferences, meetings, logistics, conference rooms, luncheons, etc.
• Process the firm’s training and travel requests and handle travel accommodations.
• Assist with facility and vendor management.
• Produce complex and professional PowerPoint Presentations.
• Work with standard and advanced spreadsheets, databases and word processing software packages.
• Maintain security of confidential information.
• Provide technical support and vendor interface.
• Provide back-up support for the Executive Secretary.
• Adhere to firm policies and procedures and provide training for staff as needed.
• Perform other related duties as assigned by the CEO, Deputy Director or Directors of Litigation.

QUALIFICATIONS:

• A Bachelor’s degree preferred.
• 3+ years supporting Senior-Level Executives.
• Excellent oral and written communication skills.
• Candidate must be detail oriented, efficient, highly organized and self-motivated.
• Ability to establish priorities and meet deadlines.
• Ability to interact professionally and courteously with individuals at all levels.
• Ability to work independently and exercise good judgment while maintaining confidentiality, integrity, and discretion in the performance of all duties.
• Excellent technology and computer skills with use of Microsoft products and Adobe.
• Bilingual (English/Spanish) – both verbal and written is preferred.
• Ability to engage in occasional work-related travel.
• Excellent attendance record.

SALARY: Commensurate with education and experience.

BENEFITS: Excellent benefits package that includes paid vacation and holidays; a retirement plan; health, dental, and life insurance.

Please submit a cover letter expressing interest, a resume, and three professional references during the application process.

LEGAL AID OF NORTHWEST TEXAS IS AN EQUAL OPPORTUNITY EMPLOYER

VETERANS ARE ENCOURAGED TO APPLY