Administrative Coordinator - Hybrid

Job Posting Title:

Administrative Coordinator - Hybrid

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Hiring Department:

Utilities and Energy Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Who We Are

We are “the power behind UT”.

Utilities and Energy Management (UEM) provides reliable and cost-effective electricity, chilled water, steam, deionized water, compressed air, emergency power, and elevator services for The University of Texas at Austin (UT Austin). We have more than 190 employees in five divisions: Electrical Distribution and Elevator Services, Energy Management and Strategic Programs; Mechanical Distribution, Operations, and Support Services.

Who We Are Looking For

We are seeking candidates who share the following core values:

Safety: Commitment to the well-being of our fellow employees, ourselves, and the campus community.

Respect: Treating everyone with fairness and dignity.

Integrity: Transparency, honesty, trust and ethics in our work and our relationships.

Reliability: Delivery of consistent, dependable, and uninterrupted services.

Teamwork: Working together through cooperation, contribution, and the sharing of our knowledge.

Excellence: Setting the highest standards through innovation, collaboration, forward-thinking, and stewardship.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of University students, faculty, and staff, thereby enhancing the experience of being a member of one of the premier institutions in the world.

If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%).
• Voluntary Vision, Dental, Life, and Disability insurance options.
• Generous paid vacation, sick time, and holidays.
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds.
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation Program  457(b).
• Flexible spending account options for medical and childcare expenses.
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance.
• Expansive employee discount program including athletic tickets.
• Free access to UT Austin’s libraries and museums with staff ID card.
• Free access to all UT Shuttle and Austin CapMetro buses with staff ID card.
• For more details, please see https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Learn more about Utilities and Energy Management. Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Security sensitive; three-year driving record and criminal background checks conducted on selected candidate. Hiring decision is contingent upon applicant clearing checks.

Purpose

To provide department administrative and program support in the following centralized support functions and services: communications, employee engagement, project planning, financials, professional development, and business operations.

Responsibilities

• Provide Assistant Director with project management support for implementing programs and projects e.g. schedule and coordinate project meetings, create agendas, attend meetings, take notes, and compile and share meeting recaps/minutes. Also conducts research work and compiles information as necessary.
• Support Assistant Director with employee engagement initiatives e.g. meets with staff to understand issues, collect feedback/solutions, perform project research and present findings and propose solutions.
• Support Communications Specialist with communication activities e.g. organize content using EMMA, monitor content to keep public and intranet sites up to date, track and manage communication metrics, etc.
• Support Manager of Support Services with complex business operations in the following areas: in