Administrative Assistant, Assurance - Public and Middle Market

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Public and Middle Market team brings an owner’s mindset to companies and delivers game-changing results. We help clients navigate the business, financial, tax, technical and personnel issues that arise along the way so they can focus on growing their business and creating a competitive advantage.

The Administrative Assistant supports the office and team with various administrative tasks, proofreading documents, managing facilities, handling invoices, mail, scheduling meetings, and assisting with marketing duties. The Administrative Assistant must be efficient, flexible, and experienced in diverse administrative responsibilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assist with and ensure quality of client deliverables – Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards. Proofread and edit documents. Maintain client information in Practice Management system and input prospect information into Client Acceptance system. Perform client billings and monitor accounts receivable. Ensure electronic filing systems are maintained and comply with Firm’s standards. Ensure security, integrity, and confidentiality of data.
• Provide administrative duties and ensure the office is operating smoothly – Perform general support duties such as scanning, shredding, processing mail (incoming and outgoing), printing, shipping, deliveries, errands, and receptionist duties. Manage multiple calendars. Arrange meetings, conference calls and video conferences using Outlook and Zoom. Coordinate meals as needed. Process invoices for payment and oversee corporate credit card. Troubleshoot technology hardware and software issues as needed to assist staff.
• Maintain facilities and equipment – Manage relationships with vendors, service providers and landlord. Coordinate with IT department on all office equipment and maintain local inventory, storage, and distribution of equipment. Coordinate cleaning, security, and basic facility maintenance as well as office equipment repairs/maintenance.
• Perform data entry, research, and copywriting tasks – Enter data into Excel or other database systems. Perform research and compile data. Assist with writing copy when requested.

Work environment

Position is based on site in HORNE office Monday- Friday  

Physical demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.

Travel required

None

Required education and experience

• Minimum 1 years' experience copy editing/proofreading preferred
• Minimum 1 years’ experience in a professional office environment required
• Highschool Diploma or equivalent

Preferred education and experience

• Office management experience preferred
• Proven data entry skills
• Experience with various office equipment including printers, scanners, copiers, and video conferencing required
• Advanced Microsoft Office skills required including Word, Excel, PowerPoint and Outlook with experience coordinating calendars
• Experience overseeing/coordinating services such as catering, administrative, travel, technology, etc. preferred
• Experience with video conferencing applications including Zoom, Team, Webex, etc. preferred

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

HORNE Values…

• A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams.
• A work environment that promotes collaboration, consistency, and community service to empower people.
• An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise.

HORNE Offers…

• An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.”
• A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference.
• A dedicated team of individuals from diverse backg