Job Description Summary

The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the Vice President of Global Services and members of the leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments.
BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. We have over 65,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

The EA uses his/her ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. The EA must be highly organized and able to prioritize multiple tasks and projects effectively.

Duties and Responsibilities:

• Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
• Responsible for heavy calendar management, requiring interaction with both internal and external executives, various department leaders and assistants.
• Facilitates incoming and outgoing department communications on behalf of the Leadership Team, including effectively manage various distribution lists to ensure accuracy and proper access.
• Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
• Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
• Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and manages expense reports for executives as needed.
• Coordinate various office support services, including purchasing and facilities management.
• Assists in the arrangement and execution of company events.
• Supports several leaders as required for special projects and needs.
• Maintains a positive outlook no matter how big or small the task
• Performs other related duties and assignments as required.

Requirements:

• A high school diploma/GED
• A minimum of six years of administrative assistant experience
• At least two years supporting an executive level leader and other members of a leadership team

Assets:

• Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).
• AP and Concur experience is a plus.
• Workday experience is a plus.
• Prior experience supporting senior level management and customer facing organizations
• Effective organization, planning, and interpersonal skills. Effective written and oral communication skills.
• Demonstrated ability to maintain a high degree of confidentiality with sensitive information and high level of professionalism.
• Must have very high customer service and support skills and be willing to pitch in where needed to get things done.
• Good learning agility and the ability to anticipate future needs
• Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
• Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essen