Sr. Administrative Coordinator

Sightline is a multi-year initiative that leverages a cross-disciplinary, inter-entity team and hundreds of stakeholders in selecting and implementing the next ERP software platform for the Johns Hopkins enterprise.

Sightline seeks a seasoned Sr. Administrative Coordinator to provide expert administrative support to the AVP Finance & Administration Transformation. The position requires a highly skilled individual who can manage multiple priorities and deadlines while providing a high level of service to AVP Finance & Administration Transformation. The ideal candidate will have experience coordinating busy executive-level calendars, creating briefing materials, will be committed to the mission of Sightline and will exhibit a positive attitude while conducting business with a high degree of tact and diplomacy.

Specific Duties & Responsibilities

• Executive-level scheduling.
• Manage scheduling, communications and engagements with various executive leaders throughout the institution.
• Manage conflict-free daily calendars for the AVP Finance & Administration Transformation, Finance & Operations, as well as other leaders as required.
• Independently identify and resolve scheduling conflicts and prioritize meeting requests.
• In advance of all meetings, confirm logistics and ensure all parties have the proper materials disseminated for both in-person and virtual events.
• Draft/edit/circulate related meeting and special event materials, and gather background data in preparation for meetings, speeches, reports, and proposals to prepare the AVP Finance & Administration Transformation for meetings and presentations.
• Proofread, edit and summarize confidential and sensitive information with discretion.
• Project support, as needed.
• Anticipate future needs of the AVP Finance & Administration Transformation, demonstrate responsiveness, critical thinking, and sound judgment while thriving in a dynamic organizational environment.
• Make significant contributions to planning, coordination, notetaking and implementation of meetings and events to ensure that logistical needs are met in a professional, effective and timely manner.
• Greet visitors and special guests and assist them with hospitality needs during their visits (e.g., locating temporary office space, quiet rooms for calls, or securing alternative meeting space, as needed).
• Process travel expenses and reimbursements for the AVP Finance & Administration Transformation, and other designated team members.
• Provide event day staffing support for convenings, special events and meetings as needed.
• Provide backup administrative support, as needed to others in the Sightline project.
• Perform other duties, as assigned.

Special Knowledge, Skills & Abilities

• Advanced knowledge using office software applications including Microsoft Excel, Microsoft Word and Microsoft Outlook.
• Experience working within large, complex organizations and supporting events and meetings.
• Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.
• Capacity to work independently and in a results-oriented work environment.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelor’s Degree.

Classified Title: Sr. Administrative Coordinator  
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri, 8:30am-5pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Mount Washington Campus 
Department name: ​​​​​​​Sightline  
Personnel area: University Administration 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semest