Senior Administrative Assistant

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

• Provides advanced administrative support to the Vice President of an Oncology Franchise
• Maintains and manages calendars, including expense reports, meeting and travel scheduling; proactively identifies and resolves scheduling conflicts.
• Schedules and organizes onsite and offsite meetings, reserves meeting spaces and ensures conference rooms are prepared and set up prior to the start of a meeting.
• Provides ongoing field meeting support for both live and virtual meetings including scheduling, agendas and follow-up notes.
• Maintains org chart, photobook, territory maps, and roster.
• Consistently handles confidential or business-sensitive information.
• Professionally interacts with high level executives.
• Handles additional operational projects

Qualifications

• Minimum 5 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a senior level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Excel, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction; meticulous with details.
• Self motivated with an excellent work ethic and high sense of urgency and ability to work in a fast paced environment.
• Highly adaptable to change and ability to multitask and prioritize workload.
• Commitment to providing excellent customer service internally and externally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to