Facilities Maintenance Coordinator

This position is responsible for performing a range of skilled tasks and providing oversight in the maintenance, repair, and general upkeep of the hospital’s facility systems and equipment. These systems include plumbing, electrical, HVAC, medical gas systems, generators, boilers, water softeners, humidifiers, medical waste disposal, and turf maintenance.

The role plays a critical part in ensuring a safe, clean, and comfortable environment for associates, clients, and patients. This includes maintaining the physical integrity of the facility, managing preventative maintenance schedules, and responding promptly to repair needs or system issues. The position ensures that all facility equipment remains in good working condition, supporting the hospital’s operations and overall safety standards.

Knowledge, Skills, Abilities:

• Solid understanding of plumbing, electrical, HVAC, roofing, and general facility maintenance practices
• Ability to read and interpret blueprints, schematics, and technical documents
• Proficient in the use of hand and power tools required for maintenance and repair work
• Strong problem-solving and troubleshooting skills with the ability to think critically under pressure
• High attention to detail and ability to prioritize tasks in a fast-paced environment
• Physical capability to perform hands-on tasks including climbing ladders, lifting heavy objects, and working in confined spaces
• Strong administrative skills for managing vendor communications, maintenance records, and service scheduling
• Excellent verbal and written communication skills to effectively discuss and document maintenance issues
• Highly organized with strong time management and multitasking abilities

Education and Experience:

• High school diploma or equivalent
• 2 years of experience in facility or hospital maintenance preferred

Physical Requirements:

• Dependable attendance is required
• Any allergies to animals must be controllable through medication
• Must be able to lift 40 pounds

• Must be willing to work long or irregular hours under pressure conditions
• This position requires the ability to walk, bend, stand and reach
• Visual acuity sufficient to maintain accurate records, recognize people and understand written directions.
• Ability to speak and hear sufficiently to understand and give information in person and over the telephone

Duties:

The following is a partial list of key responsibilities. This list is subject to change, and additional duties may be assigned as needed to meet operational requirements.

• Preventative Maintenance – Conduct regular inspections and routine maintenance to ensure facility systems and equipment remain in optimal condition.
• Repair Work – Diagnose and resolve mechanical, electrical, and structural issues throughout the facility.
• General Upkeep & Building Safety – Maintain a clean, functional, and safe environment for patients, staff, and visitors, ensuring compliance with safety codes and standards.
• Emergency Response – Respond promptly to urgent maintenance situations and facility-related emergencies.
• Documentation & Record Keeping – Maintain accurate records of maintenance work, inspections, equipment logs, and service reports.
• Vendor/Supplier Relations – Coordinate with third-party vendors and suppliers for service calls, equipment purchases, and facility needs.

Preventative maintenance:

• Regularly inspect HVAC systems, plumbing fixtures, electrical systems, fire safety equipment, and other building components to identify and address potential issues before they escalate.
• Coordinate with vendors and service providers to ensure all scheduled preventive maintenance is completed on time and in full compliance with operational and safety standards.

Repair work:

• Respond to maintenance requests submitted through the electronic work order system, clearly communicating the plan for resolution and confirming completion of each request.
• Coordinate repair services covered under warranty or vendor responsibility by liaising with appropriate suppliers and service providers.
• Perform general facility repairs, including patching and painting, replacing carpet squares, ceiling tiles, and addressing other routine maintenance needs to keep the building in top condition.

General upkeep and building safety:

• Maintain the cleanliness, orderliness, and safety of all common areas and facility spaces to ensure a welcoming and secure environm