Assistant Corporate Secretary (Contractor)

About CLS:

CLS is the trusted party at the centre of the global FX ecosystem.  Utilized by thousands of counterparties, CLS makes FX safer, smoother and more cost effective.  Trillions of dollars’ worth of currency flows through our systems each day. 

Created by the market for the market, our unrivalled global settlement infrastructure reduces systemic risk and provides standardization for participants in many of the world’s most actively traded currencies.  We deliver huge efficiencies and savings for our clients: in fact, our approach to multilateral netting shrinks funding requirements by over 96% on average, so clients can put their capital and resources to better use.

CLS products are designed to enable clients to manage risk most effectively across the full FX lifecycle – whether through more efficient processing tools or market intelligence derived from the largest single source of FX executed data available to the market.

Our ambition to make a positive difference starts with our people.  Our values – Protect, Improve, Grow – underpin everything that we do at CLS and define and shape a supportive and inclusive working environment in which everyone is encouraged to be open and forward-thinking.

Functional Title:

Assistant Corporate Secretary

Location:

New York

 

Reporting To:

Head of Chairs’ Office and Corporate Secretary

Department:

Chairs’ Office

 

Number of Direct Reports:

0

 

 

 

Job Purpose

The Assistant Corporate Secretary will be a member of the team supporting the Head of the Chairs’ Office and Corporate Secretary.

The Assistant Corporate Secretary will prepare first drafts of Board and Committee agendas, draft minutes of Board and Committee minutes as requested, assist in the preparation of Board materials, and maintain records of Board and Committee meetings.

This position will also be responsible for corporate maintenance for assigned CLS Group subsidiaries. and statutory documentation such as amendments to constitutional documents, secretary’s certificates, minutes excerpts and various required registrations.  This staff member will also respond to internal and external requests for corporate information, such as inquiries by internal/external auditors and the Company’s regulators. The role will also serve as the divisional liaison for risk related work including the quarterly RCSA. 

Essential Functions

Major duties and responsibilities of the job

Strategic

·      Under guidance of Corporate Secretary, responsible for agenda development, board documentation and providing first drafts of Board and committee minutes, as requested.

·      Assist in creation and distribution of Board and Committee materials.

Operational

•       Supports the function by drafting board documents, meeting minutes and assists with meeting logistics on an as needed basis

•       Prepares Secretary’s Certificates, assists with signing authority

•       Executes and records director housekeeping matters, attendance, compliance, maintains follow-up logs

•       Assists with tasks related to the Annual Report

•       Work with Head of Chairs Office to codify practices, manuals and policies

Leadership

·      Support and advise Committee Support teams across the Organization and continue to refine practices.

·      As expertise and familiarity with the organization increases, advise internal clients on corporate governance or entity governance matters.

 

Knowledge, Skills and Abilities

Competencies required for successful job performance

·      Excellent written communications, including legal/business writing skills.

·      Meticulous attention to detail and highly organized; must have impeccable work product.

·      Excellent interpersonal and communication skills.

·      Experience with corporate/legal documentation, including constitutional documents, board materials and minutes; also corporate housekeeping and governance documents.

·      Technologically proficient – does not need extensive IT expertise, but intermediate PowerPoint, Excel, database skills necessary. Experience with an electronic board portal (Diligent) highly desirable.

Essential Qualifications

Experience, education and any certifications as necessary for successful job performance

 

Absolute discretion and ability to maintain confidentiality of highly sensitive materials.

 

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