Administrative Assistant

Roof Services of NY, a Tecta America Co.,  has been in business for over 30 years. Not many roofing contractors can match the knowledge, experience, and professionalism that we provide to our customers. We’ve grown from a one-room office with 6 roofing professionals to our current office housing four distinct divisions and over 30 field personnel ready to tackle any size roofing installation or repair.

Position Summary:

• Answer & route phone calls
• Typing Proposals for Project Managers from dictation media
• Obtain Certificates of Insurance as necessary
• Book travel arrangements for Senior Managers
• Handle requests for permits by Project Managers
• Maintain sold, closed and estimate projects files
• Assist Service Department with scheduling repairs and invoicing
• Order office supplies
• Handle incoming job applications, report new hires to state
• Distribute mail
• Distribute faxes throughout the day
• Luncheons & Meetings (order food and pick-up if necessary)
• Fill out Credit Applications
• Maintain Supply Room
• Keep kitchen & copy room clean & supplies in order
• Miscellaneous duties as assigned
• This position will back-up certain sales assistant duties such as; ordering Certificates of Insurance, ordering, signing and sealing of Bid Bonds, type Bid forms and fill out Pre-Qualification forms 

Requirements:

• High school graduate, some college preferred
• 2-3 years of general office support experience in a fast paced environment and able to juggle multiple responsibilities independently
• Strong knowledge of Word, Excel and PowerPoint
• Professional and personable demeanor
• Excellent verbal and written communication skills
• Solid attendance record