Hotel: 

Little Rock Embassy Suites

11301 Financial Centre Parkway

Little Rock, AR 72211

Conference & Event Manager

Full time

Atrium SPIRIT – where teamwork, passion and appreciation ignite service excellence

Our hotel is 10 minutes from downtown Little Rock. We're near the I-430/I-630 junction, offering easy access to the River Market and Pinnacle Mountain State Park, less than 20 minutes away. We have an indoor pool, sports bar, and a fitness center featuring a Peloton® Bike with toe cages. We have a flexible open-air atrium, with nearly 13,000 sq ft. of event meeting space and the largest ballroom in the city with space for over 1,000 guests. Join our team and be a part of the exceptional hospitality provided by our Atrium Associates.

At the Embassy Suites DFW Airport North, we offer not just a job, but a path to personal and professional growth. Come Grow with Us!

Our ideal candidate will personify:

• Superior communication and collaboration skills with various clients
• Strong approach to guest satisfaction
• Ability to instill trust to build and develop relationships
• Ability to manage multiple events simultaneously
• Highly organized and detail-oriented
• Ability to adapt, persevere, and be patient within a fast-paced environment=

Starting Pay: 18.00

Bonus Eligible

Primary Purpose: 

As the Conference and Event Manager, your primary role is to be the bridge between our clients and the hotel operations team. You'll ensure events are detailed and executed seamlessly by managing group and event sales bookings, optimize revenues, and uncover up-sell opportunities while positively impacting our guests, fellow associates, and local communities.

Work Performed:

The Conference and Event Manager (CEM) will be tasked with the following duties, responsibilities, and assignments:

• Client Liaison: Directly communicate with clients to ensure all event documents are comprehensively prepared and finalized using tools and systems provided.
• Banquet Coordination: Oversee the timely distribution of Banquet Event Orders (BEOs) in line with hotel deadlines.
• Upselling & Client Communication: Present clients with potential upgrade opportunities, collect necessary agreements and deposits, and consistently communicate on group arrangements.
• Event Feedback & Management: Partner with hotel staff for pre-and post-event meetings including BEO review, guaranteeing client satisfaction and collating feedback.
• Monitor guest room blocks, ensuring contract adherence and optimizing revenue opportunities.
• Room Management: Monitor guest room allocations to ensure contract compliance while capitalizing on revenue opportunities. Alert clients about potential attrition charges for rooms and F&B if bookings or revenues are projected to fall short of the contract.
• Payment Management: Supervise the entire client payment process, from initial deposits to the final bill.
• Booking & Documentation: Utilize the Hotel Sales & Catering software to meticulously document interactions and attach vital documents such as BEOs, payment forms, diagrams, and agendas.
• Client Engagement: Coordinate on-site tours and virtual client meetings. Be on-hand during key event moments to engage with clients, ensure all details are executed correctly, and address immediate requirements.
• Sales Support: Collaborate with the Director of Events and Director of Sales & Marketing in various sales activities, which include guiding site tours, promoting catering events, and managing BEO documentation.
• Revenue Verification: Regularly audit banquet checks against our sales system to ensure accurate posting of revenues, including items consumed during events.
• Billing Oversight: Review the full bill upon event completion, ensuring alignment with our group closing checklist. This ensures timely and accurate billing by our accounting team.
• Commission and Loyalty Management: Process commission payments using the brand's commission system, award brand loyalty points to meeting planners, and address discrepancies or issues such as group no-shows. Collaborate with the client and front office for any corrective actions. Ensure VIP group reservations are correctly allocated.
• Meeting Participation: Actively engage in the BEO, Group Resume, Pre-Con, Post Con and Group Scrub Meetings, always being prepared to discuss the specifics of any assigned group(s).
• All other duties as required.

Qualifications: