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IE
Senior Conference Planner (E2883)
IEEENew York City, United Statesfull_timeVerifiedPosted 22 Jul 2026
About the role
Senior Conference Planner (E2883) - 260253: KNW-B30
Description
Job Summary The role serves as the subject matter expert on all aspects of conference/meeting planning and on the
IEEE and ComSoc policies and procedures pertaining to conferences.
The Senior Conference Planner works with the volunteer organizers and committee members on all
aspects of conference planning and management including site selection, contract negotiation and
submission, budget development and management, program planning, speaker relations, and
conference marketing.
This individual is accountable for ensuring that ComSoc's sponsored conferences are financially
sustainable, topically engaging, and logistically well managed.
This position reports to the Conferences Director and has no direct reports. The incumbent in this role
must be able to work under minimal guidance, be adaptable and flexible, and able to navigate complex
challenges and offers ideas or solutions to solving these issues. Understanding of academic conferences
is a plus.
Key Responsibilities
- Manage portfolio of conferences as identified by the Conferences Director
- Develop and maintain a project management plan to include all tasks associated with the planning of a successful conference
- Negotiate key contractual terms; manage room block; food and beverage needs, exhibit area, and registration process
- Research and collect information on potential conference venues and present to Organizing Committee with recommendation
- Serve as lead conference planner and main point of contact to volunteers, vendors and other ComSoc staff for entirety of conference
- Support the Technical Program Committee on the management and production of the conference program from the abstract submission phase to the final program output.
- Collaborate with the ComSoc Marketing and ICT teams on the development and maintenance of the conference website, and conference collaterals such as Call for Papers, sponsorship brochure, and signage
- Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference
- Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee
- Maintain important conference statistics such as submission and registration data for trend analysis and future conference planning
- Serve as staff support at select conferences as needed
- Support Conferences Director on projects as needed
Qualifications
Education- Bachelor's degree or equivalent experience Bachelor of Arts degree Req
- 4-7 years Conference/event planning management experience Req
- Global experience Pref
- Certified Meeting Planner (CMP) Upon Hire Pref
- Superior project management skills; must have the ability to handle the organization of multiple conferences simultaneously
- Excellent written and oral communication skills
- Demonstrated interpersonal skills
- Strong budget management skills
- Strong skills in Google Suite and Microsoft Office Suite; Project management software (MS Project, SmartSheets) skills and conference-specific software (Cvent, EDAS, Whova) skills a plus
- Must be able to eff
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