Administrative Associate, College of Natural Sciences

Job Posting Title:

Administrative Associate, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being an inclusive community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.  

 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The purpose of this position is to assist CNS Honors & Scholarships in financial planning, purchasing, event coordination, supervision of student employees and recruitment; and to advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Manage purchasing, payments and office functions for CNS Honors & Scholarships.
• Manage events for CNS Honors & Scholarships, including scheduling, budgeting, expenses, vendor relations, customer service for all guests and assist student organizations with funding and logistics.
• Work with the CNS Honors & Scholarships director on budget planning, track all expenditures, monitor accounts and ensure proper use of funds.
• Recruit, hire, train and supervise student employees.
• Review CNS Honors program applications and assist in recruiting efforts.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

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Required Qualifications

High School diploma and 5 years clerical experience or Bachelor’s degree and 1 year experience as administrative associate. Working knowledge of Excel and other Microsoft products, strong oral and written communication skills, detail oriented, and ability to prioritize tasks over the short- and long-term landscapes.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with event coordination. Supervisory experience. Experience with UT-Austin tools used for budget management.

Salary Range

$45,000 + depending on qualifications

Working Conditions

• Environmental Demands: may work around standard office conditions
• Physical Tasks: Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application