DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

CONTRACTS & PURCHASING MANAGER

Job Location:

Division of Child Support Services (DCSS)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $72,000 - $85,000 

Grade: 23

Closing Date: October 9, 2024

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The DES, Division of Child Support Services (DCSS) is seeking an experienced and highly motivated individual to join our team as a Contracts & Purchasing Manager (Procurement Services Supervisor). This position manages the division’s Contracts and Purchasing Unit responsible for the timeliness, accuracy, and quality of all aspects in managing division contracts and purchasing products, including but not limited to statewide agreements, contracts, memorandums, purchase requisitions, and invoices.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

- Provide direct oversight to staff in carrying out a variety of contractual and purchasing related tasks.
- Draft contract actions, develop statements/scope of work, contractual terms and conditions, and Requests for Proposal (RFP) documents.
- Participate in vendor evaluation and negotiation activities.
- Serve as the main liaison between the Division, the Office of Procurement (OP), and the Office of Accounting on contract-related activities.
- Compile data, develop and compose a variety of reports on agency activities, functions, trends, conditions or volume of specific occurrences, as mandated or determined by State or Federal requirements.
- Collaborate with Federal, State and Local organizations and individuals to ensure the division is in compliance with established contractual, procurement, and accounting standards and assurances appropriate to the areas of responsibility.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Federal, State, Department, and Division laws, statutes, rules, regulations, policies, and procedures pertaining to governing contractual agreements and purchasing.
- Leadership principles and practices, and team building methodologies.
-Communication, conflict resolution, mediation and collaboration techniques.
- Effective oral and written communication.

Skills in:
- Applying principles and practices of work leadership and management.
- Building and maintaining professional relationships.
- Negotiate contracts, identify and analyze relevant issues and use judgment to determine and apply the appropriate remedies.
- Public speaking and dealing professionally with officials and other agencies.
- Critical thinking, analytical, and detail oriented.

Ability to:
- Manage and motivate staff with diverse skills, educational and cultural backgrounds.
- Efficiently control contract management work product, operations, quality and timeliness of work products.
- Interpret laws, rules, regulations, contracts, agreements, memos, and procurement vehicles.
- Engage in verbal and written, internal and external inquiries with tact, diplomacy, accuracy, appropriateness, and timely information.

Selective Prefe