Subgrant Specialist

Job Description:

Subgrant Specialist  

RMI is seeking a Subgrant Specialist who will play a key role in supporting and managing RMI’s subgrantees (may also be referred to as subrecipients or subawardees). Reporting to the Sr Grant Manager and working closely with the Subgrant Lead and US Government Subgrant Specialist, you will provide day-to-day oversight of subgrantees that RMI partners with through subgrant agreements, including but not limited to monitoring, training, and evaluating subgrantees. The subgrantees that this subgrant specialist will work with and manage are subgrantees partnering with RMI through philanthropic/foundation, corporate giving, multilateral entities, and foreign government funding. 

Key Responsibilities  

Pre-award Activities  

• Help RMI program teams determine if a potential partner should be considered a subgrantee or contractor 

• Work with the procurement team to administer the Subgrantee Questionnaire for any new subgrantees. Collect completed documents and create/edit new subgrantee folders and update subgrant tracking in SharePoint, Monday.com, and Salesforce 

• Administer and review subgrantee budgets, budget justifications, indirect cost rates, fringe benefits, and more, to ensure compliance with the funder’s requirements 

• Support the subgrant team with all anti-terrorism, anti-money laundering, and department compliance checks of potential partners and ensure accurate tracking of all such requests  

Implementation & Close Out  

• Help maintain and manage RMI’s subgrant database  

• Hold kick-off meetings with subgrantees after a fully executed agreement is in place to discuss key terms and conditions, reporting requirements, and more 

• Provide training and capacity building activities to subgrantees, as needed 

• Track subgrantee financial and programmatic reporting, ensuring timely receipt of these reports from subgrantees 

• Conduct timely review and approval of all subgrantee reporting/invoicing, ensuring proper spend per subgrantee's budget categories, communicate pre-approval to RMI program team, provide approval in Workday and input budget vs. actual information into subgrant trackers 

• Schedule and facilitate routine check-ins meetings with RMI program teams, procurement and legal to ensure alignment on subgrants 

• Work in partnership with Grant Managers and Program Teams to identify and facilitate necessary budget revisions for subgrantees 

• Closely track all end dates of RMI’s subgrants and work with RMI program staff if addendums are needed