Senior Subgrants Administrator

About Us

The National Democratic Institute is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness, and accountability in government.  Help support democracy worldwide by joining our team! 

About the Role

The Accounting team is looking for a Senior Subgrants Administrator who will provide coordination for country-based teams, headquarters-based regional staff, and the institute-wide Subgrants team on the development, issuance, and monitoring of subgrants. In addition, the Senior Subgrants Administrator will guide and support regional subgrants personnel.

Your Purpose and Impact: 

• Work with country-based teams, headquarters-based regional staff and the Subgrants team as well as other staff on subgrants issuance and maintenance;
• Develop effective strategies for managing workflow and maintain tracking tools for regional subgrants;  
• Guide country-based teams, including subgrants support personnel, in setting up and implementing subgrants management systems;
• Review NDI proposals and budgets to donors that contain a subgrant component, prior approval requests; 
• Review partner application proposals and budgets for accuracy, allowability of costs, cost reasonableness, and compliance with donor and NDI guidelines;
• Conduct organizational risk assessments and establish reporting and financial monitoring plans for subgrantees, propose risk mitigation approaches;
• Prepare subaward packages ensuring that donor requirements are incorporated into cooperative agreements, work with Subgrants management on timely approval, and issue agreements to subrecipients;
• Provide subgrants management training for country teams and program staff and, as appropriate, serve as a technical resource to subgrantee partners.
• Assist partners with the development of organizational policies and procedures, as needed
• Work with program teams to manage the drawdown process for subgrants, and engage Subgrants management on time approval and fund transfers;
• Process subgrant agreement amendments and engage Subgrants management on timely approval;
• Work with NDI Subgrants team to maintain subgrantee files, agreements and correspondence;
• Initiate required subgrantee donor-specific audit reports and assist with preparation for NDI annual audits as it relates to subgrants.

Minimum Qualifications:

• Bachelor’s Degree in Finance, Accounting, Business Administration, Law or equivalent education;
• Minimum of eight (8) years in international grants, contracts administration or accounting; Additional years of relevant work experience may be substituted for educational requirement;
• International experience and previous experience with international nonprofit organizations preferred
• Demonstrated experience in international grants and subgrants management;
• Excellent interpersonal and problem-solving skills to effectively interact with grantees and all levels of staff;
• Strong oral communications skills to effectively present information and respond to questions; 
• Proficiency with Google and Microsoft products, database applications, and accounting-related software; 
• Extensive knowledge of OMB 2 CFR 200, Uniform Administrative Requirements; USAID and US Department of State Mandatory Provisions;
• Ability to read and interpret government and organization rules and regulations;
• High level of attention to detail in all aspects of work responsibilities;
• Proven organizational skills and ability to multitask under tight deadlines;
• Ability and willingness to travel to regional locations, if and when international travel is feasible.  

What We Offer:

We offer an environment committed to promoting diversity, equity, inclusion and belonging as a core part of our culture. We strive to foster empowerment and belonging as these values are central to our mission and to our impact. We believe that diversity in thought helps us solve the complex problems we face around the globe. 

We offer a comprehensive benefits package which includes health, dental, vision, a generous PTO policy, flexible schedules, and a 10% employer contribution to the retirement pension.

This position offers an anticipated salary range of approximately $78,600 - $98,300. 

Additional Information: 

While there may be flexibility for remote/hybrid work environment and to comply with tax and legal obligations, successful candidates must be residents of MD, DC, or VA, or relocate prior to the start of employment at NDI. 

This is a union position to be represented by the Office and Professional Employee