Business Administration Supervisor

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

211 Bailey Rd, Rochester, New York, United States of America, 14586

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400070 Pathology & Lab Medicine M&D

Work Shift:

UR - Day (United States of America)

Range:

UR URG 109

Compensation Range:

$55,955.00 - $78,336.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
Manages the daily operation of a department or academic unit, primarily in the areas of human resources, compliance and financial management. Represents the department on business affairs to the institution community. Develops and prepares budgets and financial reports. Oversees a variety of human resources activities, including employment, labor relations, benefits, training, and classification for unit/department. Supervises a small staff of non-exempt employees.

ESSENTIAL FUNCTIONS

• Provides day-to-day operations and workflow at the administrative level, including creating spreadsheets and agendas, sending out communications, supporting leaders as needed.
• Collects and interprets data and creates reports for leaders used to develop business plans.
• Reviews procedures and transactions to ensure the department is in compliance.
• Monitors and ensures essential department functions are completed accurately and efficiently with excellent customer services.
• Recommends and manages enhancements to department processes.
• Creates, audits, and maintains departmental documents, including departmental policies and procedures.
• Plans, implements, and supports finance functions at the department level, including distributing, collecting, compiling and/or entering materials for standard reports, budgets, expense reports, etc.
• Meets with leadership concerning use of financial resources and management of accounts.
• Plans, implements and supports human resources functional needs, including recruitment efforts, onboarding efforts, performance evaluation, management, compensation, benefits, etc. in concert with Human Resources Business Partner(s).
• Verifies and authorizes payroll for employees.
• Monitors vacation and PTO balances and communicates to leadership.
• Receives and processes PTO requests and adjusts department schedule in alignment with employee PTO schedules.
• May support entering time for payroll submission and form submissions/approvals in support of time and labor needs.
• Supervises a team.
• Reviews work, provides guidance and training, and resolves issues.
• Serves as a point of contact for more complex inquiries and issues, resolving them or escalating as necessary.
• Leads assigned portions of special projects, including implementing procedures, problem solving, collecting, and providing updates to more senior leaders.
• Supports department in space planning, including office moves, equipment needs, etc.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 3 years of experience in a business operation or administrative role required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
• Proficient in Microsoft Office applications required
• Strong time-management and organizational skills required
• Excellent written and verbal communication skills required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, g