Business Admin Specialist II

Classification Title:

Business Administrative Specialist II

Job Description:

Human Resources 

• ePAF level 1 approver for assigned salary plans. Responsible for monitoring, reviewing, and approving transactions submitted in myUFL while monitoring procedures and compliance with UF, state, and federal regulations. 

• Processes HR transactions in myUFL by preparing and reviewing the submission of the transactions, including job postings, hires, position updates, special pay increases, terminations, leave cash outs, additional pay, etc. 

• Coordinate the recruitment process, including drafting job postings, scheduling interviews, and preparing interview materials.  

• Assist with onboarding new employees, including preparing orientation packets and coordinating training sessions. 

• Maintain and update employee records, ensuring data accuracy and compliance with university policies. 

• Process personnel action forms, leave requests, and other HR-related documentation promptly and accurately. 

• Assist the college with the implementation and administration of HR programs and initiatives, such as employee recognition programs and training workshops. 

• Support the organization and execution of HR-related events, including career fairs, training sessions, and employee appreciation events. 

 

Finance 

• Assist with the preparation and monitoring of unit budgets, including tracking expenditures and reconciling accounts. 

• Process financial transactions such as purchase orders, travel authorizations, reimbursements, and invoice payments in UFGO in accordance with university guidelines. 

• Maintain financial records and documentation, ensuring all files are up-to-date and audit ready. 

• Prepare financial reports and summaries for departmental review, highlighting variances and potential issues. 

Departmental Support 

• Physically works in other departments when needs arise due to staff fluctuations. Provides Academic Support, Payroll Support, Human Resources, Fiscal, and Commitment Accounting support for the unit.  

• Maintains effective relationships with college dean’s office, university core offices (UFHR, Student Employment, Graduate School, Payroll, etc.), as well as units served by the SSC. 

• Attend college and university meetings for management personnel to ensure the unit’s understanding of, and compliance with, rules and regulations (as needed). 

• Responsible for providing or arranging training for assigned staff members and SSC partner liaisons in HR and Fiscal transactions. 

• Provides additional one-on-one training to staff, ensuring a complete understanding of the current guidelines. 

Academic Support 

• Provides support to the assigned unit’s undergraduate and graduate programs by organizing and administering student affairs.  

• Responsible for scheduling rooms and equipment for graduate oral exams. 

• Prepares and submits undergraduate and graduate course scheduling for assigned departments. 

• Coordinates with other departments/units for cross-listing of courses. 

• Assist graduate and undergraduate students registering for classes.  

• Manages department-controlled courses. Answers inquiries on class availability, waiting lists, credit-hour requirements, etc.  

• Monitors undergraduate and graduate student progress through program and determines whether program or graduation requirements have been met. 

• Submits change of grade forms for undergraduate and graduate students in assigned departments. 

Other Duties as Assigned: