Administrative Assistant, Office of the CEO

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: 

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone.  We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title:   Administrative Assistant, Office of the CEO

A little bit about our team:

You will be joining the Office of the CEO and a fast-paced, ever-changing environment. We work hard and very closely together to ensure the success of WMG’s CEO. We are in the office 5 days per week.

Your role:

Reporting into the Senior Executive Assistant, the Administrative Assistant will play a critical role at WMG. The Administrative Assistant’s role is to serve as the right hand to the CEO and his Senior Executive Assistant, including (1) supporting his calendar and protecting his time, (2) supporting the wider team on initiatives and events, and (3) special projects as needed. Along with these broader tasks, the Administrative Assistant will also support scheduling, phone calls, travel, and expenses. The ideal candidate will be thoughtful, proactive, curious and detail-oriented.  

This position will require being in the office 5 days a week.  We believe that an in-office presence is critical for talent development, collaboration, learning & development, and building strong relationships with stakeholders, and speed of execution.

Here you’ll get to:

• Help manage the CEO’s calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), answer phones, submit executive expenses, welcome external visitors, etc. 

• Help manage the flow of information to and from the CEO, across multiple communications platforms

• Partner with the Senior Executive Assistant to help her prioritize the CEO’s time and attention based on business needs and strategy

• Plan domestic & international conferences and events on- and off-site, both in-person and virtually

About you:

• You have 2+ years of executive or administrative assistant experience in media, tech, or an adjacent industry

• You are tech savvy and proficient with Google Workspace  

• You have excellent verbal and written communication skills and can comfortably and thoughtfully communicate with people at all levels of seniority – both within the company and externally 

• You are highly-organized, detail-oriented, reliable, and don’t drop the ball. Nothing gets past you!

• You are comfortable multi-tasking across multiple high-profile priorities. You are cool under pressure and good at prioritizing more important tasks over others

• You have strong interpersonal skills, high EQ, and are both trustworthy and discreet

• You are a proactive self-starter and resourceful problem solver with a “get it done” attitude 

• You are able to commute to the office in midtown Manhattan 5 days a week

• You are motivated by the opportunity to make an im