Billing Coordinator - Staff

Job Description

 

Job Title: Billing Coordinator

Reports to: AR Manager

Status: Full-Time Exempt, Permanent 

Salary: $45,000 - $55,000 Annually

Location: Remote 

 

Position Summary:

The Student Conservation Association (SCA) is seeking a detail-oriented and analytical Billing Coordinator to support the organization’s billing operations across federal, state, and partner-funded programs. This role is responsible for ensuring accurate, timely, and compliant billing processes aligned with contractual agreements. The Billing Coordinator plays a critical role in tracking program revenue, maintaining billing schedules, identifying discrepancies, and collaborating cross-functionally with program, finance, and partnership teams. This position requires strong problem-solving skills, attention to detail, and the ability to proactively identify and resolve issues in a dynamic environment. 

 

 

Job Responsibilities:

Billing Operations & Revenue Tracking

• Track and manage revenue for assigned programs, ensuring accuracy and completeness
• Establish and maintain billing cycles in accordance with contract and funding requirements
• Prepare and process invoices in a timely and accurate manner
• Calculate and monitor monthly unbilled revenue balances and investigate variances
• Ensure billing aligns with contractual terms, budgets, and program activity

Analysis & Process Improvement

• Analyze billing data to identify trends, discrepancies, and process inefficiencies
• Research and resolve billing issues independently, escalating when necessary
• Recommend and implement process improvements to enhance billing accuracy and efficiency
• Monitor program financial performance, including pricing gaps and spending variances

Cross-Functional Collaboration

• Partner with program staff to review billing activity and resolve issues
• Collaborate with Finance, Partnership Development, and Accounts Receivable teams
• Support AR in researching billing adjustments, collections issues, and reconciliations
• Maintain strong working relationships with internal stakeholders and external partners

Systems & Data Management

• Utilize internal systems (e.g., Intacct, Nexonia, and other databases) to track and manage billing data
• Ensure data integrity across systems and identify inconsistencies
• Assist in maintaining documentation related to billing processes and procedures

 

Qualifications: 

Required 

• 2+ years of experience in billing, accounts receivable, or related financial role
• Strong analytical and problem-solving skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently while contributing to a team environment

Preferred

• Experience working in a nonprofit or contract-based funding environment
• Familiarity with accounting systems such as Sage Intacct or similar ERP platforms
• Intermediate to advanced proficiency in Microsoft Excel
• Knowledge of government or grant billing processes
• Experience working with cross-functional teams and external partners

Benefits: 

• Employer-Paid Life Insurance, AD&D Insurance, and Short-Term Disability
• Health, Dental, Vision, Life Insurances, Pet Insurance, and more
• Free confidential therapy, Teladoc, and financial planning services
• Generous PTO policy (starting at 22 days a year)
• 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours
• 403(b) Retirement Plan with employer match
• Paid Parental Leave (up to 4 weeks)

 

Other Duties

Plea