Secretary / Administrative Assistant

<h3>Company Description</h3><p>HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration.</p><h3>Job Description</h3><p>As part of the Technology, Engineering and Quality Directorate, you will have the following responsibilities:</p><ul><li>Day-to-day support to Head of Division and Division’s personnel regarding business travel arrangements, leave management, coordination of training;</li><li>Provision of logistic support to all the Division, in particular for arrivals of personnel (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) and for the organisation of on-site and off-site working;</li><li>Ordering of office supplies and maintenance of stationary;</li><li>Room and resources bookings for meetings and/or events falling under the responsibility of the Division; </li><li>Maintaining and following up actions lists and taking minutes of coordination meetings and others upon request; </li><li>Support to organisation of events (e.g., workshops, conferences) as required;</li><li>Participation to the preparation and the publication of internal and external documents, including editing and proofreading.</li></ul><h3>Qualifications</h3><p>You will have the following qualifications and relevant experience:</p><ul><li>Minimum Secondary Education is required;</li><li>Highly proficient with modern electronics office automation tools, in particular Microsoft Office Suite;</li><li>Familiarity with SharePoint and Eclipse systems;</li><li>Demonstrated interest in experimenting with new IT tools is considered a valuable asset;</li><li>Familiarity with ESA working environment in a similar position is an advantage;</li><li>Fluency in English is mandatory; knowledge of another European language is an advantage (specially the local language).</li></ul><h3>Additional Information</h3><p>This job is located in <strong>Noordwijk</strong>.</p><p>If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “I´m Interested” quoting job <strong>NL-HP-5119.</strong></p><p><strong>Deadline to apply:</strong> 30th June 2023.</p><p><em>An exciting and dynamic international working environment awaits you!</em></p>