Vendor Compliance Specialist

Job Description

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry. We are seeking a motivated Vendor Compliance Specialist who will closely with the Vendor Compliance Program Coordinator to ensure vendor agreements—including incentive, pricing, service, and compliance provisions—are accurately tracked, properly executed, and operationally supported across branches, teams, and project sites.  

The Vendor Compliance Specialist assists with data tracking, incentive collection support, contract and price list maintenance, and vendor performance monitoring to help ensure negotiated commercial value is fully realized. Responsibilities will include but may not be limited to the following: 

Duties and Responsibilities  

Program Execution & Incentive Administration 

• Support the execution of OES supplier compliance and incentive programs under the direction of the Vendor Compliance Program Coordinator. 

• Track earned vs collected incentives for assigned vendors and assist with documentation, submissions, and follow-ups. 

• Validate vendor incentive statements against internal purchasing data and supporting documentation. 

• Identify discrepancies, improvements, missed incentives, or data gaps and escalate for resolution. 

• Support timely incentive collection activities to minimize revenue leakage. 

Vendor Compliance & Performance Monitoring 

• Monitor vendor compliance with incentive agreements, pricing structures, SLAs, and contractual requirements. 

• Track vendor performance metrics including incentive participation, contract compliance, pricing adherence, and service performance (vendor KPI and scorecards). 

• Support corrective action efforts for underperforming or non-compliant vendors in coordination with the Coordinator and Category Managers. 

Contract, Pricing & Documentation Support 

• Maintain organized and accurate records of vendor agreements, pricing files, SLAs, and related documentation. 

• Monitor contract milestones, expirations, and renewal timelines; flag upcoming actions or risks. 

• Validate that branch and project purchases align with negotiated pricing, incentive eligibility rules, and contract terms. 

• Identify and flag off-contract purchases, pricing discrepancies, or SLA issues for follow-up. 

Vendor & Internal Coordination 

• Serve as a day-to-day point of contact for assigned vendors on compliance, incentive, and commercial execution matters. 

• Coordinate with branch teams, project teams, Procurement, Finance, and Sourcing to resolve compliance or incentive-related questions. 

• Support vendor communications related to reporting requirements, performance expectations, and compliance standards. 

• Assist with preparation for vendor meetings, reviews, and QBRs. 

Reporting, Systems & Continuous Improvement 

• Maintain tracking logs, dashboards, and supporting documentation for incentives and compliance programs.