Workplace Manager & Executive Assistant to the CEO

About Lanai

We believe we are in the midst of a 4th industrial revolution and AI is changing everything. Like all revolutions, this one has tremendous promise and comes with quite a lot of chaos.  With a forecasted explosion of different AI applications to support enterprises, the question is: how do leaders unlock the potential of AI for their specific goals and how do people working in companies evolve together with the technology?  This is where Lanai comes in.

Lanai is built for large organizations looking to “Lean into AI” in a thoughtful way. Lanai will offer a software platform that helps companies adopt AI-based models and applications in a productive, cost-effective, and secure manner. Lanai’s co-founders are Lexi Reese (former COO of Gusto and VP of Google) and Steve Herrod (former CTO of VMware).  Steve incubated the concept with a talented team at Juxtapose earlier this year and Lexi is scaling the business with a talented team that shares deep technical and commercial expertise and diverse lived experiences. Lanai has received substantive funding from top-tier VC firms and will release its first product later this year.

About the Team

At Lanai, we are passionate builders, relentless customer champions, and lifelong learners who believe we do our best work when we have a team that represents the diversity of the customers we serve and everyone feels welcome, safe, valued and championed. We are harnessing the power of state-of-the-art AI tools to build our platform, and we are committed to taming the complexity needed to help others benefit from all that these tools have to offer. As our Workplace Manager & EA to our CEO, you will have the opportunity to work alongside a tight-knit group of creators who love turning complex problems into solutions that make a real difference for our users.

We are looking for a curious, community-oriented, and committed individual who shares our passion for continuous learning, creative problem-solving, and delivering impeccable results.

What You’ll Do

• CEO Support and Executive Assistance to early team leaders

  • Provide administrative and operational support to the CEO (manage the CEO's calendar, prioritizing meetings and appointments to optimize their time and ensure focus on strategic initiatives)

  • Assist in preparing and organizing materials for meetings, presentations, and events

  • Support on strategic initiatives and special projects (space design, events, content)

• Workplace Experience

  • Foster a sense of community by creating a welcoming and inclusive office environment that celebrates different perspectives and lived experiences

  • Champion a culture of curiosity, community, and commitment by organizing events, workshops, and initiatives that promote learning, collaboration, and personal growth

  • Oversee and maintain office supplies, equipment, and facilities with a focus on continuous improvement and creative approaches

  • Continuously seek out and implement new ideas and best practices to enhance the workplace experience and drive employee engagement

• Communication & Coordination

  • Serve as a primary point of contact for the CEO, managing incoming and outgoing communications with clarity and care

  • Coordinate with internal teams and external stakeholders - particularly candidates -  to ensure seamless collaboration and information flow

  • Foster a sense of community by building and maintaining strong relationships across the organization

What You Bring 

• 5+ years of experience in office management and/or support roles to C Suite executives

• Bachelor's degree in business administration or a related field

• Familiarity with office management software and tools 

• A self starter owner’s mentality with an unquenchable desire to learn

• Proficiency in Google Suite, Notion, Slack

• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively

• Sharp at problem solving

• Proactive communicator, both verbal and written

• Biased towards action with a high sense of urgency

• Ability to work independently and collaborativel