Office Coordinator/Supervisor

Work Location: Sunnyvale, California

Annual Salary Range: $60,000 - 90,000 depending on experience

Job Type: Full-Time Onsite

Our Company:

Founded in 2010, iHealth is dedicated to empowering people to live healthier lives. The company is a leader in designing and manufacturing consumer-friendly, mobile personal healthcare products connected through the cloud that allows consumers to easily measure, track, and share vital health information with their doctors. With a focus on delivering high-quality and accessible products, iHealth is at the forefront of the digital health revolution.

In 2018, iHealth established the Unified Care program to address the issue of managing chronic diseases. iHealth Care specialists support patients beyond the doctor’s office with chronic conditions via Chronic Care Management (CCM) and Remote Patient Monitoring (RPM) to achieve better health outcomes.

In November 2021, iHealth's COVID-19 Antigen Rapid Test received Emergency Use Authorization (EUA) from the U.S. Food and Drug Administration (FDA) for over-the-counter sales. Since then, iHealth has emerged as a key supplier of at-home COVID tests to the federal government, state governments, nonprofits, and individual consumers. With its commitment to helping people lead healthier lives, iHealth is poised to continue driving positive change in the healthcare industry.

Job Summary

We are in search of a personable, organized, and detail-oriented individual to join our team as an Office Coordinator/Supervisor. In this role, you will be responsible for managing various administrative tasks under the guidance of the Office Manager. The ideal candidate, who is also bright and cheerful, will thrive in a fast-paced environment, possess excellent communication skills, and exhibit a strong commitment to maintaining office efficiency.

Job Responsibilities

• Create a welcoming environment by greeting guests at the front desk, answering phone calls, directing visitors, and taking messages for employees.

• Create and distribute company memos via email, letters, or telephone calls.

• Maintain office security by following safety procedures and controlling access through the reception desk.

• Order office supplies and maintain an inventory of stock.

• Coordinate the booking and setup of meeting rooms.

• Organize and file company documents, either electronically or in a paper filing system.

• Perform various clerical duties necessary to keep the office running smoothly.

• Provide comprehensive administrative support to various departments within iHealth Labs.

• Manage contract and price negotiations with office vendors, service providers, and office leases.

• Liaise with facility management vendors, including cleaning, catering, and security services.

• Plan and coordinate travel arrangements for employees as required.

• Plan and manage in-house or off-site activities such as parties, celebrations, and conferences.

• Assist in managing office budgets, tracking expenses, and preparing reports as necessary.

• Address employee queries regarding office management issues (e.g., hardware equipment, travel arrangements).

• Ensure the office meets all health and safety regulations and protocols.

• Other administrative and operations related projects as assigned.

Requirements and skills

• An associate degree or higher is required; a bachelor's degree in business administration, management, or a related field is preferred.

• At least 2 years related work experience as a Front Office Representative, Office Admin, or similar role.

• A minimum of 5 years of related work experience in office administration, with experience in supervisory roles, will be considered as supervisor level.

• Proficiency in Microsoft Office and Google Suite.

• Hands-on experience with office equipment (e.g., monitors, televisions, and printers).

• Multitasking and time-management skills, with the ability to prioritize tasks.

• Positive attitude for greeting customers and clients in a friendly an