Executive Assistant to Managing Director, Poland

Job Description

We are looking for a passionate Executive Assistant who will be directly assisting our Managing Director and other Leadership Team members/teams in Poland.

The Executive Assistant will support the Leadership Team in Human Health Division in Warsaw. Job responsibilities require coordination of multiple tasks, independent judgment, creativity, and problem-solving skills.

Role requires strong communication skills for effective interaction with our company’s executives and internal/external clients both on-site and remotely to maintain workflow, people skills and extensive experience with event planning and coordination.

Primary responsibilities for this position include, but are not limited to, the following:

• Support MD with administration of daily activities (agreements, meetings, calendar, approvals etc.)
• Coordinate and perform multiple HH level events, activities and engagements, based on MD and Leadership Team requirements as specified by MD
• Efficiently prioritize work under little supervision
• Schedule complex, multi-leg, and international travel for MD and Leadership team as specified by MD
• Support organization of ELT and regional/cluster engagements as per MD requests
• Communicate at a high level to effectively interact with our company’s executives and internal/external clients both on-site and remotely

Education & Experience Required:

• High School Diploma
• Minimum of 5 years Administrative Assistant experience
• Fluency in Polish is required
• Fluency in English is required
• Advanced computer skills using MS Outlook, Word, Excel, PowerPoint
• Experience with Event Planning and coordination
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
• Extraordinary attention to detail
• Outstanding communication and people skills

Physical Position Requirements:

• Warsaw, Poland

We offer:

• Competitive remuneration and wide range of benefits
• Position in a leading global healthcare company
• Professional growth based on performance
• Innovative and flexible working environment

Are ready to make a real difference? Apply today!

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

04/26/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.