ADMINISTRATIVE ASSISTANT II - FOIA AND RECORDS RETENTION COORDINATOR DDO NORTHERN

Job Requisition ID: 47013 

Position Title: Administrative Assistant II

Working Title:  Administrative Assistant II-FOIA and Records Retention Coordinator Deputy Director's Office Northern. 

Closing Date: 05/29/2025
​Agency: Illinois State Police
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated starting salary $6005 monthly; Full Range $6005-$8678 monthly.
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

 

• Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
• Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
• Answer all questions thoroughly- DO NOT STATE SEE RESUME

 

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  47013 

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois State Police (ISP), Division of Criminal Investigation, is seeking a qualified candidate to serve as an Administrative Assistant II – FOIA and Records Retention Coordinator.  This position processes and responds timely to FOIA requests on behalf of the Division, ensuring compliance with FOIA policies. Manages shared resources, conducts searches, and communicates with the agency's FOIA Officer.  Collaborates with and serves as a backup to the Central-Southern FOIA to ensure the timely processing of all Division FOIA requests.  Assists with records retention and reporting requirements.  Maintains agency contacts and record holders.  Confers with management on administrative concerns. Assist with the transfer and completion of FOIA forms.  Successfully completes all required training.  Performs other duties as assigned or requested, which are reasonably within the scope of the duties above.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Under the general direction of the Chief of Staff, serves as the Division of Criminal Investigation’s northern region FOIA Liaison and Records Retention Coordinator organizing, planning, executing, controlling, and evaluating all FOIA requests on behalf of the Division.
• Assists in implementing policy for the maintenance of Division records.
• Plans for the efficacious implementation of approved procedures for processing FOIA requests by maintaining a full working knowledge of all Division programs and procedures, record sources, and retention schedules.
• Confers with management and the FOIA Officer on the integration of program function improvements to improve