Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

MULTI-STATE ALTERNATE ASSESSMENT (MSAA) PROJECT COORDINATOR

Job Location:

Assessment and NAEP Section

Phoenix Location

Posting Details:

Salary: $65,000 - $67,000 

Grade: 21

Closing Date: 12/07/2025

Job Summary:

The person in this position serves as the coordinator for the Multi-State Alternate Assessment (MSAA) activities related to the contracts awarded by ADE.
Responsibilities include:
• Participating in development of requests for proposals (RFPs);
• Serve as a link between contractors and the MSAA partners;
• Ensure two-way information flows between states and vendors;
• Coordinate state partners on their involvement in development activities and meetings;
• Coordinate state partner interactions with assessment development contractors; and
• Document significant events that occur in the day-to-day and ongoing work of MSAA or scope of work changes with our contractor.
• Occasional in-state and out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Support the Arizona Director of Alternate Assessment to meet all vendor business requirements and vendor technical requirements
• Communicate or meet regularly with the ADE Assessment Contracts Managers to ensure calendaring of all deliverables
• Confirm that all work invoiced by the vendor was completed per contract and to MSAA's satisfaction
• Assist in creating documents to help support the MSAA states, facilitates consortium and Technical Advisory Committee (TAC) meetings, and update the consortium website
• Oversee the implementation of the MSAA testing contracts
• Interact with the test contractors and MSAA state leads to ensure a successful implementation of the contract
• Coordinate the annual collection of membership dues and written addendums for participation as an MSAA member
• Ensure that the MSAA partners review and approve all vendor business requirements and technical requirements and Information Technology (IT) tasks related to the MSAA testing contracts
• Coordinate and facilitate meetings as needed including weekly Governance-Only, semi-annual TAC meetings, and annual planning meetings, and will participate in client and subcommittee calls
• Assist MSAA partners researching and developing legal and policy issues, contract requirements, ESEA compliance and review procedures
• Create documents to support the needs of MSAA as needed
• Ensure the two-way information flow between MSAA and vendor
• Implement website design and maintain website updates

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• State-wide assessments: what is assessed, who is assessed, and timelines
• Requests for proposals (RFPs)
• Contract management and/or project management
• Business and technical requirements for procurement and travel
• Event coordination
• Bachelor's degree or equivalent experience to substitute for the degree, is required.

Skills in:
• Multi-tasking
• Effective time management
• Problem solving strategies
• Program planning and development
• Self-motivation to execute appropriate projects by deadline
• Verbal and written communication
• Team building and working effectively with a variety of individuals
• Basic skills in website design and maintenance

Ability to:
• Communicate complex information to a variety of individuals, using both written and verbal forms of communication, in a clear and precise manner
• Manage multiple projects
• Focus on details
• Apply systems thinking

Selective Preference(s):

• Preference will be given to those applicants who have credentials related to program management, contract management, or public management

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

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