Human Capital Coordinator

Description

Job Summary:
The Human Capital Coordinator provides comprehensive administrative, analytical, and operational support to the Human Capital department. With a primary focus on talent acquisition, HR reporting, research, and administrative tasks, this role is essential to ensuring a smooth recruitment process, maintaining accurate data, conducting research, and supporting the broader HC team. This position also acts as the first point of contact for employees, assisting with inquiries and providing general HC support.

Key Responsibilities:

Talent Acquisition Support:

• Manage all stages of the recruitment process, including posting job ads, scheduling interviews, and maintaining communication with candidates.
• Conduct initial phone screenings and coordinate with hiring managers to ensure a positive candidate experience.
• Prepare and manage offer letters, employment contracts, and new hire documentation.
• Assist with onboarding, ensuring timely completion of all paperwork, orientation sessions, and necessary training.
• Track recruitment metrics such as time-to-fill and candidate satisfaction to assess the effectiveness of talent acquisition strategies.

Reporting, Analytics & Data Management:

• Assist in maintaining and updating employee records in the HRIS (Human Resource Information System), ensuring data accuracy and compliance with internal policies and regulations.
• Generate and analyze reports on key metrics, including employee headcount, turnover rates, time-to-fill, and other KPIs to support data-driven decision-making.
• Assist with workforce analysis by preparing detailed reports on staffing trends, demographics, and turnover projections.
• Track employee changes, including promotions, terminations, and role transitions, ensuring data accuracy and timely updates in HRIS.

Administrative Support:

• Provide general administrative support to the HC team, including scheduling meetings, preparing documentation, and managing employee files.
• Support department through cross-functional training in areas of payroll, benefits, employee management, etc.
• Organize and maintain electronic and physical personnel files, ensuring document compliance and confidentiality.

Research & Policy Support:

• Conduct research on best practices, compensation trends, and compliance requirements to support the development of policies and procedures.
• Assist in updating the employee handbook and other policy documents to ensure compliance with state and federal regulations.
• Research industry benchmarks and support salary surveys to provide insights into competitive compensation strategies.
• Stay updated on labor law changes and help ensure the organization remains compliant with employment regulations.
• Conducts market analysis and proactive research programs and tools to ensure we remain competitive.
• Compliance Support:
• Assist with ensuring all activities comply with local, state, and federal employment laws, with a focus on accurate record-keeping and reporting.
• Assist in audits related to employee data, ensuring records are accurate and up-to-date.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 3+ years of experience in an HR role, with experience in talent acquisition preferred.
• Familiarity with HRIS systems (such as Paylocity) and proficiency in Microsoft Office Suite, particularly Excel for data analysis.
• Strong organizational skills with a high attention to detail and the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Analytical mindset with the ability to research and interpret HR data to support decision-making.