Job Description Summary

Department - Transportation

Job Description

Job Type: Classified

Job Classification: 5248 - Administrative Services Manager II

Salary Grade: 15

Pay Range

Hiring Range: $68,931 - $82,721 Annually 

Pay Range: $68,931 - $96,512 Annually

Range Explanation: 

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Department of Transportation Support Services Division is seeking an individual with extensive public sector community partnership experience to lead a collaborative team providing and managing an array of engagement and outreach programs in a fast-paced, high work volume environment. The successful candidate will have excellent critical thinking skills with strong verbal and written communications expertise, extensive management and customer service experience, a work history of establishing and fostering meaningful connections with the public (citizens and constituents) and building relationships with internal and external partners. In addition, they will possess skills and experience researching, compiling and quantifying data to monitor the success of programs and assist with the resolution of intake issues. 

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;

• Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;

• Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;

• Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;

• Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;

• Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;

• Supervises the installation of new or modified financial cost accounting and records management systems;

• Analyzes data and makes recommendations for reducing costs and increasing revenues;

• Reviews grant and contract requests, income management reports and revenue studies;

• Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;

• Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;

• Studies and researches administrative and financial problems and recommends solutions;

• Supervises professional staff and work unit supervisors;

• Develops and prepares reports.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in business or public administration/management, purchasing, material management, accounting, occupational training, engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management, public or business administration or material management.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Five years of professional level experience in any of the above identified fields that includes at least three years of supervisory or managerial experience.

OR:

Four years of experienc