Administrative Assistant 3, School of Nursing [R0149082]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.  
• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, School of Nursing [R0149082].  

ROLE of the POSITION

This is a search for an Administrative Assistant 3 that supports the Director of Clinical Operations within the School of Nursing. Duties include but not limited to:

• Coordinate and maintain clinical placement processes for undergraduate and graduate nursing students across diverse clinical partners and disciplines (BSN, DEMSN, FNP, Midwifery, CRNA).

• Receive, review, and track student clinical documents in compliance platforms; verify compliance with clinical site requirements; communicate deficiencies and follow-up needs.

• Make initial determinations on student eligibility for clinical placements based on compliance and program requirements; explain placement rationale and appeal options as needed.

• Provide program-specific guidance on onboarding procedures, training modules, immunization requirements, and documentation policies.

• Monitor student and site compliance with state regulations, accreditation standards, and university policies.

• Assist with affiliation agreement tracking and maintenance; work with legal/contracts team to ensure agreements are signed and current.

• Manage internal and external communications for the Clinical Operations team; serve as liaison between Clinical Operations and faculty, students, clinical partners, and university leadership.

• Schedule and coordinate meetings for internal operations and external clinical partners; prepare agendas, take minutes, and track action items.

• Maintain and update databases for clinical sites, preceptors, placement records, and contracts. Draft and distribute student announcements, faculty instructions, clinical site updates, and newsletters in coordination with Clinical Operations leadership.

• Develop and maintain office procedures, desk manuals, and operational