Senior Accounts Payable Specialist

Description

Texas Biomed is seeking a Senior Accounts Payable Specialist. This position is responsible for the entry and monitoring of vendor invoices, and performing clerical/administrative duties and functions necessary to achieve vendor payments within established policies and procedures. Senior-level support role assists less experienced team members and completes technical/administrative tasks with little supervision reporting to the Accounting/AP Manager.

The Role:

· Act as escalation point to assist other team members with problem-solving/troubleshooting.

· Monitor the Accounts Payable email account and Dropbox folders to ensure timely processing of vendor invoices, credits, statements, and other payments submitted. Ensure emails are responded to in a timely manner. 

· Enter invoices in the Accounting system for processing within the agreed upon terms.

· Ensure the review of vendor monthly statements is complete and payments are up to date. 

· Process and prioritize incoming invoices to ensure vendor discounts are attained and vendors receive payment within stated terms.

· Process check runs weekly to issue payments via check, ACH or wire for all vendors and employees. This includes running all reports and files for bank processing, coordinating timely mailing and/or pickup of all checks.

· Prepare the Cash Requirement Report prior to check run for final approval on invoices to be paid.

· Responsible for the distribution, replenishment and reconciliation of Petty Cash.

· Run various monitoring reports such as Must Pays, Holds and Exceptions reports to resolve invoice issues.

· Assist in preparing the annual tax filings. 

· Assist in month-end and year-end closing procedures, to include reconciling various payable accounts and ensuring accruals are properly recorded. 

· Work with external auditors for the financial audit, Uniform Guidance audit, and tax return.

Our Ideal Candidate:

· High School Diploma or equivalent required. Associate’s or Bachelor’s Degree in Accounting or related field preferred.

· Five (5) years accounts payable, accounting, or bookkeeping experience required. May consider an equivalent combination of relevant education and experience in lieu of experience requirement. 

· Texas Operators Driver’s License with good driving record required.

Who We Are: 

Texas Biomedical Research Institute is one of the world's leading independent biomedical research institutions dedicated to advancing global human health through innovative biomedical research. Texas Biomed aims to unravel the mysteries of infectious diseases through innovative thinking, creative problem solving and cutting-edge technologies. 

What We Can Offer You: 

· Competitive pay and career development opportunities

· 7% Employer funded retirement contribution starting day one 

· Full insurance benefits

· Holidays, PTO and a paid week off in the last week of December 

· Hybrid work environment (work partially from home and on campus)

· We are proud of our commitment to Diversity, Equity, Inclusion and Belonging

Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.