Senior Administrative Associate, Office of the Vice President for Research, Scholarship, and Creative Endeavors

Job Posting Title:

Senior Administrative Associate, Office of the Vice President for Research, Scholarship, and Creative Endeavors

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Hiring Department:

Office of the Vice President for Research, Scholarship and Creative Endeavors

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The mission of the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise.

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

This position will serve as Senior Administrative Associate for the Office of the Vice President for Research, Scholarship and Creative Endeavors (OVPR). Serve as the OVPR Receptionist and support administrative needs of the portfolio, including specific support to the Office of Research Support and Compliance (ORSC). 

Responsibilities

• Provides customer-focused receptionist support for the OVPR, including answering incoming phone calls and greeting visitors with a friendly, professional demeanor. Provides front lobby coverage during business hours. Logs and distributes mail.

• Ensures common areas and meeting rooms in OVPR suite are clean throughout the day.

• Provides professional administrative support for the Office of Research Support and Compliance. Monitors the ORSC email inbox, phone line and mail. Supports ORSC virtual office hours and scheduling of ORSC staff meetings and compliance committee meetings, including room reservations, meeting preparation, catering, ordering parking permits, etc. Supports document retention and destruction requirements and administrative needs related to ORSC systems access and use. Processes and ensures timely submission of RTA’s (VE5), travel arrangements, and travel reimbursements (VP5) for ORSC staff. Monitors and purchases office supplies, coordinates computer equipment shipments, and reconciles ORSC ProCard (VP7) and e-ship global documents (VP9). Responsible for the annual inventory certification.

• Supports calendaring and scheduling of appointments and meetings for Associate Vice President for Research Support and Compliance. Coordinates logistics of meeting organization including room scheduling and set-up, assembly of meeting materials and hosting on-site.

• Supports logistical needs of OVPR business meetings, including catering and coordination of parking permits. Receive deliveries, coordinate pick up with the recipients, and process payments to vendors.

• Assists with OVPR projects and other duties, as assigned.

Required Qualifications

• High school graduation or GED, plus seven years of administrative experience.

• Proficiency with Microsoft Office Suite applications including but not limited to Word, Excel, and Outlook, Adobe Acrobat.

• Professional demeanor. Excellent teamwork skills.

• Exceptional attention to detail. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree and five years of administrative experience. 

• Competency with UT programs. 

• Experience working in a university environment and/or providing direct customer service. 

• Demonstrated excellent organizational and communication skills.

Salary Range

$47,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Lift and move standard office files, supplies and computing hardware

• Work in