Job Description Summary & Additional Information

Location: This position is located off-campus at the Charles County Extension Office in Bel Alton, MD.

Position Summary/Purpose of Position:  
Under general supervision, provides moderately complex administrative support to the Charles County faculty and staff and the Area Extension Director (AED), and has regular contact with county government. Work requires knowledge of the organizational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in the work of fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members and county officials, and serves as the frontline contact to the office exercising considerable discretion and judgement.

Responsibilities:

• Provide a high level of support to the Area Extension Director in the preparation and management of the county funding, facilitating problem resolution and providing direction and instructions based on authority by the AED.
• Receive and screen calls and visitors; provide requested information written or orally to clientele.
• Provide coordination of overall office operation and function, including but not limited to equipment maintenance, procurement of office supplies, and communicating with the county for routine items related to office operation, maintenance, and repair.
• Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents, tracking expenditures and account balances for all funded accounts.
• Review requests and expenses for faculty and staff appropriated travel.
• Maintain paper and electronic filing systems to meet office needs and satisfy requirements for retention and information security.
• Prepare routine correspondence, forms and reports.  Receive and read incoming correspondence and information.
• Provide guidance and mentoring to other office support staff.
   

Preferences:

• Able to provide a high degree of organizational skill with significant attention to detail
• Experience in office and budget management to include skills in performing basic math to review expenditures and reconcile accounts
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to interact effectively with internal and external parties in a courteous and efficient manner
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments.
• Knowledge in accounting and preparation of budgets.
• Skill in various computer software packages, including Microsoft Adobe and Google (Gmail, Drive, and Calendar).
• Ability to proofread and edit written documents.

Physical Demands of the Position:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Nature of the Position:  Work is primarily performed in the office during the 8:00 am to 5:00 pm time frame
• Physical Demands: Sedentary work with occasional physical exertion to lift or move paper boxes or files weighing up to 15 pounds. Repetitive typing motions involved.  Vocal communication is required for expressing or exchanging ideas. Hearing is required to perceive information.
• Visual Acuity: Visual acuity is necessary to perform activities such as preparing and analyzing data, figures, and presentations; reviewing forms documents for accuracy and thoroughness; viewing a computer terminal; and observing general surroundings and activities. 
• Environmental: The worker is not subject to adverse environmental conditions.

Required Application Materials:

A complete application packet must include the following documents:

• Cover Letter
• Resume
• Three (3) references, each with name, mailing address, telephone number, and email address.

Please note that you may upload multiple documents within the same upload field when submitting your application.
 

Best Consideration Date: n/a

Posting Close Date: 03/09/2026

Open Until Filled: No

Minimum Qualifications

EDUCATION: High School Diploma or GED

EXPERIENCE: 3 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's r