Administrative Assistant II

Job Posting Title

Administrative Assistant II

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

DMHSAS-Central Administration

Job Posting End Date (Continuous if Blank)

October 24, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$38,500.00yr / $18.509615hr

Job Description

Administrative Assistant II

About the Position: We are looking for a highly organized and efficient individual to serve as the face and voice of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS), ensuring a positive first impression of the agency. This position requires exceptional interpersonal skills, attention to detail, and the ability to handle a variety of administrative tasks, while providing exceptional customer service.

Job Highlights:

Responsibilities

• Manage incoming phone calls for the agency’s main phone line
• Greet and assist guests visiting central office, ensuring visitor policy is followed
• Receive, sort, stamp, and distribute all incoming mail, interagency mail, and direct package deliveries to the mail room or receive when necessary
• Provide administrative support to Training Institute
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Maintains confidential or complex files
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff

Minimum Qualifications:

• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience

Preferred Qualifications:

• Customer service experience
• Experience with Microsoft Office Suite
• Experience using project management tools

Job Type/Salary:

• Application period: 10/17/2025-10/24/2025
• Full-time
• Annual Salary is $38,500.00
• FLSA Status: Non-Exempt
• Number of vacancies: 1

In Office

• This position is in office.

Benefit Highlights:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.  Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities acr