Temporary Administrative Assistant - Engineering Student Services - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - Engineering Student Services - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jun 30, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is June 30, 2026. Please note that this assignment is 15 hours per week.

Purpose

The Engineering Student Life (ESL) office is housed within the Engineering Student Success Center department at the Cockrell School of Engineering. The Administrative UTemp will assist the Engineering Student Life team in processing student organization purchasing and data management/organization. Processes and maintains documents for ESL purchasing, including but not limited to ProCard purchasing and reconciliation, purchase orders, reimbursements, deposits, and potential travel or contracts.

Responsibilities

• Processes and maintains documents for ESL purchasing, including but not limited to ProCard purchasing and reconciliation, purchase orders, reimbursements, deposits, and potential travel or contracts.

• Prepares, maintains, and posts records, reports, and budget information. Performs other related duties as assigned.

Required Qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Senior Office Assistant level. Experience working with purchasing, budgeting, finance, and file management. Familiarity with UT Administrative Policy (OOEFs, ProCards, Reimbursements, UT Contracts, Travel, etc.). Strong organizational skills, successful with time management, and self-motivated. Able to effectively communicate with students and staff.

Preferred Qualifications

Experience working with student organizations or UT Academic departments. Advanced knowledge of UT Administrative Policy (OOEF, DEFINE, Reimbursements, UT Contracts, Travel, etc.) Strong sense of autonomy and ability to perform at a high level.

Hourly Rate

$24.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 15

• Working times are flexible with standard office hours of 8 AM to 5 PM

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer