Human Resources Manager

Company Description

Founded in 2002, La Scuola International School – the only Reggio Emilia inspired, International Baccalaureate (IB) and Italian language immersion school in the world – is serving the Bay Area with two San Francisco campuses (Preschool - Grade 8), and one new campus in Silicon Valley (Preschool - Grade 1).  Our mission is to inspire brave learners to shape the future. Every day, it’s the students at La Scuola who ask provocative questions and lead their learning across languages, across cultures, and across subjects.  To learn more, please visit us at www.lascuolasf.org. 

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

Job Description

The HR Manager partners with school leadership, administration and faculty to shape policies, practices and culture of the La Scuola community, forming a community where all members thrive.  The HR Manager will play an important role in achieving strategic goals in hiring, onboarding, employee retention and support, and implementing and maintaining Human Resources systems. This individual is a team player and can also be successful working independently and is able to start projects and see them through completion.  

The HR Manager will ensure the smooth functioning of the administrative team by ensuring consistent communication and compliance across all areas. The individual will recommend and help implement internal policies and procedures, and will work to ensure the mission and vision of La Scuola International School are reflected in all areas of campus culture and administration. 

Reports to:  Chief Operating Officer (COO)

The People: New Hire Recruitment, Hiring and Onboarding

• Works with COO to ensure a successful annual hiring cycle from new hire recruitment, outreach, candidate evaluation, and interviews and reference checks.
• Work with the hiring team to coordinate scheduling of interviews, send calendar invites, prepare and administer interview guides, virtual interview setup, etc
• Prospect and source candidates, including targeted outreach and pipeline management
• Develop, edit, update job descriptions for all employees in collaboration with COO.
• Manage the successful and often complex onboarding of a diverse and culturally proficient faculty and staff, including the special function of serving as a significant resource to the Human Resources staff of the school. 
• Work with outside agencies to facilitate visa sponsorships and all required steps (primarily J-1 teaching visas); tracking documentation, etc. 
• Develops and implements New Hire orientation and ongoing training in collaboration with PLT, COO and Leadership Team. Includes preparing and sharing materials, hosting and / or facilitating frequent meetings and developing a process to ensure new staff are supported throughout the year through appropriate Professional Development opportunities.
• Facilitates on-boarding and off-boarding of employees. 
• Responsible for coordination of all required documentation including background checks, I-9s, employment verifications, mandated training, immunizations, benefits enrollment, and employee updates. Regularly auditing employee information and systems to ensure compliance.
• Assists with ensuring all new hires are on-boarded for all internal platforms and have access for their first days of work and in compliance with licensing and school requirements.
• Liaison with insurance broker to facilitate questions on benefits from employees.
• Performs other duties and projects as assigned.

Community and Culture 

• Owns front line employee support, connecting with employees and referring complex or sensitive matters to appropriate staff.
• Consult with administrators and employees to resolve personnel issues and strengthen retention.
• Help implement culture and practices that results in increased employee retention
• Create opportunities and activities to foster community within the staff of the school.
• Recommend changes in policies and procedures to school administration.
• Other duties as assigned by and in collaboration with School Leadership.

Database & Systems Management

• Using relevant systems (Rippling or similar HRIS platform, Titan HST, Google Drive) to ensure employee and student records are maintained, updated annually and as neede