Coordinator, Student Center Technology and Scheduling

Job Title

Coordinator, Student Center Technology and Scheduling

Agency

West Texas A&M University

Department

Jbk Student Center

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

The Student Center Technology and Scheduling Coordinator, under general supervision, serves as the coordinator for computer technology applications within the student center. Provides technical support for events at the student center. Serves as the primary 25Live specialist for the University, scheduling non-academic reservations.

Responsibilities:

• Oversees Event Services and the student staff. 
• Consults with event planners to clarify/confirm space requests submitted and ensure all details are accurate. 
• Receives and processes space requests from university groups and external groups for the Jack B. Kelley Student Center, Outdoor Lawn Areas, J.A. Hill Chapel, Alumni Banquet Facility, non-athletic events at the First United Bank Center, Buffalo Stadium, and events occurring in academic classrooms on campus. 
• Ensures that all information is inputted and completed into 25Live for all reservations.
• Recruits, trains, schedules, supervises, and evaluates all employees involved in Events Services and provides on-site customer liaison support during events as needed.
• Develops, manages, and oversees facilities and event calendars.
• Negotiates costs and develops contracts with clients.
• Administers insurance documents and waivers of liability.
• Develops event-related procedures and oversees reporting to the University and external clients.
• Oversees the website design, promotion, and placement of stories with appropriate print/electronic media for the advancement of the campus community. 
• This includes social media ventures such as Facebook, Twitter, Instagram, YouTube, and utilizing search engine optimization.
• Makes recommendations for procedure implementation.
• Helps maintain and coordinate the centralized events calendar for the campus.
• Aids in promoting campus community through planning and publicizing special events with appropriate print/electronic media.
• Assists in managing the JBK Information Desk and assists in the supervision of student team members.
• Assists in overseeing the student center's petty cash and credit card transactions/compliance.  Aids (in conjunction with the business office) in ensuring that money is handled in accordance with University procedures.  Reconcile Event Services budgets monthly and collects all accounts payable for the department.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of tasks and functions.  General office responsibilities and other duties may be assigned.

Necessary Qualifications:

• Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• One (1) year of scheduling/reservations and event coordination experience, including related supervisory experience of student workers.
• Ability to manage detailed financial records
• Knowledge of word processing, spreadsheet, and database applications.
• Possess strong organizational skills. 
• Highly effective communication (oral and written) skills. 
• Has the ability to work on several projects simultaneously while keeping a high-energy level.