RMN Sr. Administrative Assistant

ROSENBAUER STATEMENT

At Rosenbauer we pride ourselves on providing top-of-the-line fire apparatus, created with state-of-the-art technology for more than 150 years because when lives are at stake anything less is unacceptable.  As the world’s largest manufacturer of fire equipment, we make sure our vehicles, production teams, and service personnel are ready to do what is necessary to keep communities safe. 

POSITION SUMMARY

The Sr. Administration Assistant is responsible for supporting the RMN Management team through special projects and coordinating with multiple parties. The main tasks of this role are handling office management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, and screening visitors, while acting as a key contact for internal and external stakeholders.

ESSENTIAL FUNCTIONS

All employees are required to support Rosenbauer’s Mission, Vision, and Values.  The following are the essential duties of this position and do not include marginal functions that are incidental to the performance of fundamental job duties. The scope and duties of a given position may change or be temporarily altered based on the business needs of Rosenbauer. 

1. Supports the management team by conducting special projects, research, and analysis as directed.
2. Coordinates meetings, conferences, presentations, and travel arrangements for management team, office employees, and customers.
3. Drafts and edits e-mails, memo, company correspondence and other communications, handles incoming correspondence, and manages information flow.
4. Creates, maintains and updates PowerPoint and Excel content for management presentations and reporting.
5. Handles telephone calls, external mail, and email to coordinate with various outside and inside parties.
6. Acts as a primary point of contact for the management team, handles inquiries, directs calls , and manages information flow.
7. Maintains office records, organizes documents, and manages office supplies (including scheduling, documentation and upkeep of fleet vehicles).
8. Performs other duties and responsibilities as required by management to meet the needs of the company.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA’s): The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the essential functions of the job.

K

Knowledge, Education, and/or Experience:

• High School Diploma/GED required.
• Associate degree or equivalent from a two-year college or technical school preferred.
• 1-2 years of experience in an Office Administrative role required.
• Experience with creating and formatting presentations and reports in PowerPoint and Excel preferred.

S

Skills:

Language:

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to use effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Math: