Senior Executive Administrator, Social Impact & Sustainability

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

What’s it all about

Visa understands that operating a successful company includes driving business growth, delivering strong shareholder returns and expanding digital commerce in support of local economies.

The Social Impact & Sustainability (SIS) team executes on this belief every day, connecting our shared communities within and outside of Visa. We strive to place Visa at the forefront to power the future of commerce for everyone through inclusive financial products, innovative and impactful solutions, and responsible corporate leadership. Our team works to leverage Visa’s assets, business model and global scale to drive business growth and economic growth, with a focus on communities where we do business. We aim to achieve this by building purpose-driven partnerships and delivering programs that have societal and business benefit, with a particular emphasis on supporting the financial success of small and micro businesses (SMBs).

Job Description and Responsibilities

We are seeking a highly skilled and experienced Executive Administrator to provide exceptional administrative support to our SVP, Social Impact & Sustainability, as well as two other Vice Presidents in the SIS team in the Washington, DC office. This role requires anticipating needs, managing complex schedules, and handling confidential information with the utmost discretion. The ideal candidate will be proactive, solution-oriented, and capable of thriving in a fast-paced environment. In addition to core administrative duties, this role will involve supporting organizational and project management tasks for the Social Impact and Sustainability team.

Key Responsibilities:

Administrative Support:

• Serve as the first point of contact for the executives and develop systems to prioritize the executives’ time and activities.

• Draft correspondence, calendar meetings, answer and screen executive's phone calls, and direct inquiries to the appropriate party within the team.

• Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), group events, and booking conference rooms.

• Process expense reports on behalf of the executives.

• Prepare meeting materials, including assisting with the creation of presentations, handouts, and other related materials, as well as printing, binding, and collating of materials.

• Support projects as needed for the executives, such as employee rewards and recognition programs and the creation of functional org charts.

Event and Project Planning:

• Partner with team leaders and the team lead for Business Planning and Operations (BPO) to develop, implement, and maintain project plans, timelines, and deliverables for SIS initiatives to ensure successful project implementation and completion.

• Coordinate cross-functional teams to ensure alignment on project goals, deliverables, and deadlines.

• Plan, coordinate, and fully execute logistics for team and leadership meetings and events.

• Coordinate conference/meeting room setups, order catering, and make logistical arrangements.

• Support the leadership team on ad hoc projects and track open issues to closure.

Team Collaboration:

• Collaborate with key leaders to ensure timely delivery of their commitments and manage agendas for key meetings.

• Establish and maintain effective and cooperative professional relationships with all levels of management, employees, and outside clients.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications:
-2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD or PhD).

Preferred Qualifications:
-3 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD or PhD).
-8+ years of administrative experience, preferably in a global, public company.
-Experience supporting executives in a fast