Administrative Assistant -

Administrative Assistant

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking an Administrative Assistant to support our Otay/San Diego team.  

We are seeking a highly organized and proactive Administrative Assistant to provide essential support to our Transportation Manager. This role offers a dynamic opportunity to manage complex scheduling, support regional initiatives, and ensure the smooth operation of daily administrative tasks. As the primary point of contact, you will be responsible for coordinating communications, maintaining confidentiality, and contributing to the success of regional projects and activities. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Triumvirate Environmental provides leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. At Triumvirate Environmental, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.   

This position reports to the Transportation Manager. This role is onsite and is based at our Otay, CA location. The hourly pay rate for this position is $23.00/hour.  

Responsibilities: 

• Regional Initiatives: Provide administrative support for regional projects and initiatives, ensuring smooth execution and tracking progress.
• Point of Contact: Serve as a primary point of contact, managing access to key stakeholders and prioritizing communications.
• Document Management: Handle sensitive and confidential information with discretion, maintaining proper organization and security of documents.
• Communication: Facilitate communication across teams, departments, and external stakeholders as needed.
• Administrative Support: Perform general administrative tasks, including preparing reports, organizing files, and handling correspondence.

Basic Requirements: 

• Exceptional organizational and time-management skills.
• Strong ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Self-motivated, detail-oriented, and able to work independently or as part of a team.
• Must be eligible to work in the United States without future sponsorship 
• Must have a reliable form of transportation 

Preferred Requirements: 

• Experience supporting regional or multi-location teams.
• Familiarity with project management tools and software. 

#LI-Onsite 

Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!   

To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website!  

Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply. 

 If you have a disability and need accommodation during the application and hiring process, please contact us at https://www.triumvirate.com/contact