Facilities & Maintenance Office Manager

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world’s largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. And we work to improve diversity, equity and inclusion in our company, communities and industry through an active social equity program.

Matson is a great place to work, and everyone who works with us becomes part of the Matson ohana or family. Join our team and help us move freight better than anyone.

Learn more at matson.com.

About the Role

The Facilities and Maintenance Office Manager position is responsible for the management of the storeroom and the F&M office. Directly supervises four storeroom clerks and two office clerks. Manages various facility and maintenance projects throughout the yard and office buildings.

What you’ll do:

• Provides administrative support to the Facilities and Maintenance Department Managers and departmental senior supervision to ensure effective, efficient, and responsive operation of the department.
• Manages the input of F&M data into Matson’s maintenance and other related systems; data input includes but is not limited to, F&M payroll, equipment hours and dispositions, preventive service maintenance programs, equipment and parts inventories, personnel data, and time keeping of clerical unit 4208 parts room employees. Responsible for the maintenance and tracking of departmental injuries and sick leave.
• Coordinates development of the initial F&M budget, which includes Honolulu and Neighbor Islands. Revises budget in conjunction with the Facilities and Maintenance Department Managers. Monitors budgets to insure proper management control of company funds. Develops and monitors the G&A budget.
• Manages the processing of invoices to ensure accountability for all maintenance and repair expenditures.
• Manages the production and distribution of required and appropriated reports for use in Honolulu and headquarters.
• Reviews OM & R contracts and invoices to ensure compliance with contract terms and rates. Updates and monitors SOX compliance requirements.
• Manages the CY gate scales, elevators, buildings & yard maintenance and other project management duties in support of the Facilities and Maintenance Department Managers.
• Manages the parts room and storage room activities including purchase orders, scheduling, process flows, and approval processes. Coordinates quarterly physical inventory and controls.
• Applies financial controls and monitoring to meet General Accounting Practices.
• Performs additional duties and special projects as assigned by the Facilities and Maintenance Department Managers and executive leadership.

In addition to those essential job functions identified above, individuals in this position are also responsible for performing other duties or tasks that may be assigned. The Company retains the discretion to add to or change the essential job functions of this position at any time.

You have these skills:

• Leadership: a demonstrated ability to lead people
• Ability to think ahead and plan
• Management: the ability to organize and manage multiple priorities
• Problem analysis and problem resolution at a functional level
• Excellent interpersonal and communication skills
• A strong team player
• Computer proficiency
• Project management experience
• General accounting practices
• Ability to work with union labor
• Budget development and monitoring
• Payroll and timekeeping requirements

And these qualifications:

• College degree in business/accounting or equivalent
• Must have or be