BSO-Travel Associate

Job Posting Title:

BSO-Travel Associate

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Hiring Department:

John A and Katherine G Jackson School of Geosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is on-campus.

Purpose

Responsible for travel coordination in the Jackson School's Business Services Office, a fast-paced, demanding environment.

Responsibilities

• Responsible for travel processing in the Jackson School’s Business Services Office. Travel processing includes RTAs, VP5s, and VP2s.  As well as processing, travel card payments and other related tasks.

• Track travel processing from BSO through Office of Accounting.

• Customer service activities for all travel processes, routine communication, research, monitoring budget, compliance, and compliance documentation. Follow standard operating procedures, and communicate travel processes to customers and staff.

• Provide customer service, keeps management, employees, and clients up-to-date on current policy, procedures and related official information. Track metrics to measure program success through adherence to scope, timeliness, budget maintenance and forecasting, and customer satisfaction. Perform research and develop graphs, charts, spreadsheets, correspondence, reports, and presentation materials as requested.

• Identify efficiencies in processes and resources to meet customer needs and follow all federal, state, and university processes and guidance

• Stay current with applicable federal, state and university rules and regulations, interpreting and ensuring compliance. Other related functions as assigned.

Required Qualifications

Bachelor's degree with no less than one (1) year work experience performing complex administrative functions and/or program coordination.  Demonstrated ability to perform detail-oriented work.  Ability to meet deadlines and work cooperatively in a team environment. Professional demeanor. Demonstrated accuracy and attention to detail. Excellent computer skills, including Microsoft Office and online software solutions.  Excellent organizational, interpersonal, verbal, and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in business administration, or similar discipline, and work experience performing complex administrative functions. Experience with University and/or State accounting and travel policies and procedures, demonstrated experience reconciling complex transactions. Time management skills, problem solving mindset, organizational skills, and ability to follow tasks through to completion.  Outstanding interpersonal, verbal and written communication skills.

Salary Range

$45,000

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been em