Commercial Coordinator

Description

 Our team members share our core values with a passion for property management and enjoys the fast pace, grow, or die work environment! This self- motivated individual will make the team excel and have a strong desire to learn. This individual will also communicate with radical transparency while ensuring the customer comes first, always.

Position: Commercial Coordinator

Reports to: Director of Retail/Commercial

Position Type: Non-Exempt

Salary: $20-$25 per hour

Location: 1212 Long Beach Blvd. Long Beach, CA 90813

Job Responsibilities will include but are not limited to the following:

• Deposit checks, post wires & lock box deposits
• Lease audits and abstracts (summaries)
• Contact vendors that submit invoices, push Vendor Café, refer to support staff if necessary, keep excel sheet to track communication, continue to follow up if necessary
• Special Requests, Same Day Check Requests, Reimbursements if and as needed
• Coordinate and follow up with Tenant Issues
• Assisting with Rent collection functions
• Follow up on phone calls and screen for Steve so he can focus on income opportunities for BFPM
• Address all other mail items for the commercial property division.
• Monday/Wednesday/Friday: Work on DA’s update master sheet
• Check Payscan Dashboard, approve all on Property Manager Workflow, assist with adding supporting documents on Steve’s workflow
• Monthly financial review/Budget Comparisons for each property – can catch mistakes/issues prior to statements going to owners.
• Populating lease narratives/abstracts into Commercial program for more streamlined productivity/ setting up system alerts
• Tracking lease expirations, options to extend, renewals, etc. – coordinate with Steve.
• Activating lease renewals, lease options, amendments, etc. in Yardi.
• CAM reconciliation review, finalization & submission to tenants.
• Owner relations and commitments (i.e., weekly meetings, monthly financial analysis/forecast cash balance, etc.).
• Tracking and requesting progress payments of all ongoing jobs/ capital improvements.
• Maintaining accurate & up to date lease records/ doing lease audits.
• Assist with Commercial Café/ handling tenant payment issues.
• Deposit Accounting (move-in/ move-out accounting)/ reports.
• Coordinate “Clean & Shows” and other property services (internet, electric, trash, water, janitorial).
• Sending Monthly Tenant Statements, Yearly CAM adjustments & reconciliations and Tenant Memos (when necessary)
• Assisting with Vendor Shield Enrollment/Compliance.
• Communicating with vendors as needed.
• Assist with onboarding and closing out commercial properties.
• Work directly with accounting on owner issues etc.
• Loan covenant reporting on PNC lender’s template.
• Maximizing DSCR to avoid triggering lender lock box on properties with those types of loans.
• Update Personal and Master DA list daily
• American Express Report
• Draft Memos (as requested)
• Fire exit/ Fire safety compliance/ Tracking
• Payscan/ Payables
• Check RPS box
• Attend admin meeting
• Host SOTC registration with admin team
• Other special projects related to commercial properties

Requirements

 Qualifications:

• Must have at least 1-3 years of commercial property management experience
• Ability to read, interpret, and fully understand commercial leases. In addition to abstracting leases, and critical lease provisions.
• Basic Accounting knowledge
• Ability to respond effectively to the most sensitive inquiries or complaints in a timely and professional manner.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Experience with Yardi or similar software.