Administrative Assistant

Job Description

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Inviting Bright Minds

Ramboll Environment & Health is part of the Ramboll Group, a leading engineering, design and consultancy company headquartered in Copenhagen. Our 15,500 consulting engineers, scientists, designers, and management consultants are committed to creating sustainable and long-term solutions for our customers and society. Our network of environmental and health experts includes 3,000 specialists across 30 offices in 28 countries. The Seattle, WA office of Ramboll is home to a science-based consulting group. We partner with clients to assess and manage the potential health-related effects associated with their activities and products.  

Ramboll’s bright minds develop innovative, scientifically sound solutions to challenging environmental, health, and social issues.  Through decades of purposeful work, we have earned a reputation for technical and scientific excellence, innovation, and client focus.  

We have an opening for an experienced Administrative Assistant in Seattle.  Proficiency in MS Office with strong skills in word processing (MS Word), spreadsheet (Excel), and presentation (Power Point) functions and features is required. Familiarity with scientific citation formats and bibliographic management software (for example, EndNote) is a plus, as are editing skills. It is essential for the successful candidate to be fearless about learning new software tools and able to interact with colleagues around the US and the world.

Your starting point for constant growth

From the moment you join Ramboll, we will support your professional development so that you grow with the company. For this role, we believe your starting point is:

• 3+ years of administrative professional experience required 
• Professional, proactive, resourceful, service-oriented style
• Expertise in MS Office and PDF editing software (e.g., Adobe Acrobat Professional, AcroPlot Suite), including but not limited to Word styles, formatting and templates, and comfort in learning new software applications 
• Ability to stay organized and manage competing priorities
• Excellent oral and written communication skills
• Professional and independent judgment surrounding internal and external client matters and communications
• Ease in working with diverse personalities and cultures, with flexible and active listening skills
• Detail-oriented
• Experience in a professional services/consulting environment preferred
• Demonstrated skill in proofreading and editing of technical and scientific writing preferred

Tasks and Responsibilities

• Assisting the Office Director with office administration, equipment and facilities management
• Preparing scientific and technical reports, manuscripts, and proposals using templates, and including web-based researching, word processing, formatting, and preparing bibliographies
• Using corporate systems to manage travel arrangements
• Maintaining electronic and paper filing systems, including implementing document control and retention policies
• Monitoring and ordering supplies
• Processing vendor invoices for payment
• Interacting with IT support to solve equipment and software problems
• Setting up laptops and monitors for staff and new hires
• Operating video conferencing equipment
• Planning and preparing for meetings and social events
• Other duties as assigned

Welcome to our Environment & Health division

One of the world’s leading environmental and health consultancies, we are trusted by clients to manage their most challenging environmental, health, and social issues. We help clients understand and manage the impacts of their activities and products, so that they can respond to business, regulatory, or legal challenges effectively and develop sound strategies for operating sustainably.

Ramboll in Americas

Founded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape. As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

Our Commitment to Sustainability

Responsible