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ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York
ASR InternationalUnited Statesfull_timeVerifiedPosted 26 Jun 2026
About the role
JOB DESCRIPTION
Administrative Assistant
Corporate Headquarters • Hauppauge, New York 11788 • On-Site Position
ASR International Corporation is a Small Business (SDB) founded in 1986 and headquartered in Hauppauge, New York. ASR provides best-value professional and technical support services—including program and project management, engineering support, construction management, quality assurance, logistics, and integrated product support—to U.S. Government agencies (Navy/NAVFAC, USAF, USACE, and others), prime contractors, and commercial clients across all 50 states and more than 40 countries worldwide. ASR is ISO 9001:2015 certified and committed to delivering innovative, cost-effective solutions to mission-critical challenges.
Position Overview
We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support operations at our Corporate Headquarters in Hauppauge, NY and regional office in Pensacola, FL. This key role provides direct administrative support to the President & CEO and members of the executive leadership team. The position also carries significant responsibility for insurance administration, including coordination with brokers/carriers, processing Certificates of Insurance (COIs) to satisfy contractual requirements, and supporting employee benefits programs.The ideal candidate will have advanced proficiency in the Microsoft Office Suite, excellent written and verbal communication skills, and proven ability to handle confidential information with discretion. Experience with insurance processes or government contracting is highly desirable. This is a full-time, on-site position with no remote work option.
Key Duties and Responsibilities
Executive & Leadership Support- Provide high-level administrative support to the President & CEO and senior leadership team, including complex calendar management, scheduling and coordinating meetings (in-person and virtual), preparing agendas, briefing materials, and presentations, and tracking action items to completion.
- Draft, edit, proofread, and format professional correspondence, internal memoranda, reports, proposals, and other documents using Microsoft Word, Excel, and PowerPoint with a high degree of accuracy and polish.
- Coordinate logistics for meetings, leadership offsites, visitor hosting, and special corporate events; take and distribute meeting minutes when required.
- Serve as the primary administrative point of contact for all corporate insurance matters, coordinating closely with insurance brokers, carriers, and internal stakeholders (finance, contracts, operations).
- Prepare, review, customize, and distribute Certificates of Insurance (COIs) and policy endorsements to satisfy insurance requirements in government contracts, subcontracts, leases, and vendor agreements.
- Maintain organized insurance policy files, renewal calendars, and compliance records; proactively track policy expiration dates and coordinate timely renewals and updates with brokers.
- Assist with insurance claims intake, documentation gathering, and liaison with carriers and adjusters as needed.
- Support employee benefits administration (medical, dental, vision, life, disability) by assisting with enrollment paperwork, answering basic employee inquiries, and coordinating with Human Resources and benefits brokers.
- Manage front-desk operations: professionally greet visitors, answer and route incoming calls on a multi-line system, manage incoming/outgoing mail, packages, and courier services.
- Maintain inventory of office supplies and equipment; place orders and coordinate with vendors and building management to ensure a well-functioning headquarters office.
- Provide backup administrative support to Human Resources functions, including new-hire onboarding paperwork processing, I-9 form verification assistance, and maintenance of personnel files in compliance with applicable regulations.
- Perform other administrative duties and special projects as assign
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