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The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.

Be a part of our Executive Support Team - deliver value and quality in a fast-paced environment.

CenterWell Pharmacy is seeking an Administrative Assistant who will provide exceptional administrative support to 2-3 leaders within CenterWell Pharmacy and CenterWell Specialty Pharmacy. A an Administrative Assistant, you will:

• Perform at a high-intensity pace with a positive attitude
• Manage and maintain calendar/schedule. Use judgment to prioritize meetings and proactively anticipate and solve for conflicts
• Coordinate internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, coordinating agendas, and ensuring that various meeting amenities are available
• Act with tact and diplomacy when responding to any customer, whether internally or externally
• Effectively collaborate with our team of high performing Executive Assistants
• Maintain and manage travel schedules (scheduling appointments and making travel arrangements)
• Manage self and work with judgment, tact, emotional intelligence, and initiative
• Assist leadership team with reports, agendas and meeting minutes
• Maintain office files, records, and filing systems as appropriate
• Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person or operational area
• Maintain strict confidentiality
• Juggle multiple projects simultaneously
• Anticipate needs before they happen to eliminate any potential bottlenecks which may arise

Use your skills to make an impact
 

Required Qualifications

• Less than 2 years of leadership experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences

Preferred Qualifications

• Associates or Bachelor's Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

THIS IS NOT A FULLY REMOTE ROLE. You will be onsite with the possibility of working from home on a hybrid schedule based on business needs.

Additional Information:

As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.

Work at home requirements:

To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:

At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is required; wireless, wired cable or DSL connection is suggested.

Satellite, cellular and microwave connection can be used only if approved by leadership.

Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.

Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.

Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.

SSN Alert:

Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number, if it is not already on file. When required, an email will be sent from Humana@myworkday.com with instructions on how to add the information into your official application on Humana's secure website

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